Office Manager

Finance Administration:

• Act as the first point of contact for queries relating to the Xeinadin Finance HUB, as well as client and supplier invoices
• Raise client fees and support the local invoicing process
• Receive, download and process supplier purchase ledger invoices, forwarding these to Head Office
• Undertake local credit control activities, reviewing aged debtors with managers and reporting to the central Finance HUB Credit Controller
• Assist with budgeting and other finance-related administration

Office Management & Facilities:

• Act as the main point of contact for office suppliers, property matters and equipment
• Liaise with managing agents to resolve day-to-day property and facilities issues
• Oversee office health and safety and fire safety arrangements
• Manage photocopier administration and act as the main point of contact for the provider
• Order and maintain office supplies, stationery, refreshments and general equipment
• Ensure the smooth day-to-day running of the office and respond to operational queries

Administration & Business Support:

• Answer incoming telephone calls and direct queries appropriately
• Support client onboarding processes, including Anti-Money Laundering (AML) checks and the preparation of Letters of Engagement
• Provide insurance and cyber-related administrative support during the transition to Citrix
• Undertake general office administration and provide wider business support as required
• Liaise confidently with colleagues, clients, suppliers and the central Finance HUB

• Previous experience in an office management, finance administration or business support role
• Experience within an accountancy practice or professional services environment would be advantageous
• Familiarity with Xero and Microsoft Office

• Company Pension Scheme
• 25 days of annual leave + bank holidays
• Additional annual leave days from certain levels of seniority
• Ability to buy up to 5 days of annual leave to reach a maximum of 30 days per annum
• Business closure over Christmas*
• Life Assurance x4 annual salary
• Enhanced family leave policies
• Enhanced Company Sick Pay
• Employee Assistance Programme – 24/7 support, free and confidential
• Corporate Discounts Platform

Flexible Benefits platform with ability to opt-in to various insurances (level of seniority dependent & self-funded at corporate rates) such as:

• Critical Illness Cover
• Cash plan
• Cycle to work
• Eye care
• Dental

*subject to exceptions and business needs