Privacy Policy

1. Who we are

hire.moi is a UK jobs board. This notice explains what personal data we process when you use hire.moi, why we process it, and your rights under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

The controller of your personal data is the operator of hire.moi, set out below and in the Legal Notice.

• Operator: HireMoi Ltd
• Registered office: 20-22 Wenlock Road, London, N1 7GU, England
• Registered in England and Wales, company number 17506640
• Email: hello@hire.moi

2. The personal data we process

When you browse

Our hosting provider receives your IP address, browser and device details, the pages you request and the page that referred you. It uses them to deliver pages and protect the site from abuse, and records requests in logs that we use to find and fix faults.

Analytics

We use Google Analytics to understand how hire.moi is used. If you accept analytics cookies, it sets cookies that recognise your browser across visits. Before you choose, and if you decline, it sets no cookies and writes nothing to your device, but still sends measurement signals (such as the page viewed and browser details) that Google uses for aggregated, modelled reports. We keep advertising features switched off. See the Cookie Policy.

When you contact us

The contact form collects your company name, work email address and message. We also record the IP address and browser details sent with the form, only to prevent spam and abuse. Your enquiry is stored in our database and forwarded to our inbox by email.

Searches

When a search finds no jobs, or we cannot match a location you typed, we record the search text and the date, with no identifier, to improve search. Please do not type personal details into the search box.

Error reports

If a page fails in your browser, it sends us the error message, technical details and the page address, without any query string, so we can fix it.

On your device

Saved jobs and some display preferences are stored in your browser, not by us. When you open your saved jobs, your browser sends us the list of saved adverts so we can show them; we do not keep that list.

People named in job adverts

hire.moi republishes adverts from employers' own careers sites and recruitment platforms, with a link to apply at the source. An advert can include the name or work contact details of a recruiter or hiring manager, as the employer published it. If you are named in an advert and want it corrected or removed, contact us at hello@hire.moi.

3. Why we use it and our lawful basis

• Delivering and securing the site, and fixing faults: our legitimate interests in running a reliable, safe service.
• Responding to your enquiry: our legitimate interests, or steps you ask us to take before entering into a contract.
• Preventing spam and abuse: our legitimate interests.
• Analytics cookies: your consent, which you can withdraw at any time.
• Measurement without cookies, before or without consent: our legitimate interests in understanding, in aggregate, how the site is used. You can object at any time.
• Republishing job adverts: our legitimate interests, and those of candidates, in finding publicly advertised jobs in one place.
• Meeting legal obligations, where they apply.

4. Who we share it with

We do not sell personal data or use it for advertising. We use these service providers, who process it for us under their data processing terms:

• Cloudflare: hosting, content delivery, security, storage and request logs
• Neon: our database, hosted on Amazon Web Services in the United States
• Resend: delivering enquiry notifications to our inbox
• Google: Google Analytics, and Google Maps when a job page shows an office map

We may also disclose data where the law requires it.

5. Transfers outside the UK

Some of these providers process data outside the UK, including in the United States. Where a provider is certified under the UK Extension to the EU–US Data Privacy Framework, we rely on that. Otherwise we rely on the International Data Transfer Agreement or the UK Addendum to the EU Standard Contractual Clauses in the provider's data processing terms.

6. How long we keep it

• Request and error logs: up to 30 days.
• Enquiries: for as long as we need to handle your enquiry and any follow-up, and no longer than 24 months.
• Analytics: Google Analytics keeps event-level data for at most 14 months.
• Search records hold no identifiers and are kept to improve search.
• Data in your browser stays there until you clear it.

7. Your rights

Under UK data protection law you have the right to:

• access the personal data we hold about you
• have inaccurate data corrected
• have your data erased
• restrict our use of your data
• object to processing based on our legitimate interests
• receive data you gave us in a portable format
• withdraw consent at any time, using Cookie Settings in the site footer

To exercise these rights, email hello@hire.moi. We will reply within one month.

You can complain to the Information Commissioner's Office (ICO) at ico.org.uk/make-a-complaint or on 0303 123 1113. We would appreciate the chance to deal with your concern first.

8. Automated decisions

We do not make decisions about you based solely on automated processing. Search results are ranked automatically, but that ranking is not a decision about you.

9. Security

Data is encrypted in transit, and our providers encrypt the data they store. Access to the database and logs is restricted to the operator.

10. Changes to this notice

We will update this notice when our processing changes, and change the date at the top of the page.