Management Team Secretary - Division of Surgery

On-site in Doncaster·Full-time·Added today (last checked 12 Nov)

Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust

49 open roles

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Our summary

Salary: £25,760 - £27,476 a year
About £1,840 - £1,940 a month after tax.
Work mode: On-site, Doncaster
Contract: Full-time
Closing date: Apply by Thursday 26 November

Skills

The role

Job summary

An exciting opportunity has arisen for an experienced and highly organised Divisional Secretary to provide comprehensive administrative and secretarial support to the Divisional Leadership Team and services across 12 specialties.

This pivotal role is central to the effective day-to-day running of the Division, supporting operational, governance and performance activities through the coordination of meetings, management of correspondence, preparation of reports and documentation, diary management, and monitoring of actions and deadlines. The postholder will work closely with senior clinical and managerial colleagues, acting as a key point of contact and ensuring the efficient flow of information across the Division.

We are looking for an individual with excellent organisational, communication and administrative skills, who can manage competing priorities, maintain confidentiality and work proactively in a fast-paced environment. This is an ideal opportunity for someone who enjoys working at the heart of a busy Division and making a significant contribution to the delivery of high-quality healthcare services.

Please note interviews will be taking place face to face at Doncaster Royal Infirmary site

Main duties of the job

Provide comprehensive secretarial and administrative support to the Divisional Leadership Team, ensuring the efficient day-to-day running of divisional services.
Manage complex diaries, arrange meetings, prepare agendas, distribute papers and take minutes where required.
Coordinate and monitor actions arising from meetings, ensuring deadlines are met and updates are provided as appropriate.
Draft, format and distribute correspondence, reports, presentations and other documentation on behalf of the Division.
Act as a key point of contact for internal and external stakeholders, maintaining effective communication across multiple specialties.
Support divisional governance, performance and workforce processes by collating, maintaining and reporting information as required.
Maintain accurate records, databases and filing systems, ensuring compliance with Trust policies and information governance requirements.
Assist with the preparation of performance reports, business cases, presentations and other documentation required by the Divisional Leadership Team.
Prioritise and manage a varied workload, responding appropriately to changing demands and competing priorities.
Provide administrative resilience and cross-cover support to ensure continuity of service across the Division.
Undertake other administrative and secretarial duties commensurate with the grade of the post as required.

About us

DBTH is one of Yorkshire's Leading acute trusts, serving a population of more than 440,000. Our services are based over three main hospital sites and several additional services employing over 7,000 colleagues. At DBTH we have a comprehensive framework of behaviours that guide us in our daily working lives, these form the DBTH Way. We pride ourselves on our commitment to the values of We Care and now the DBTH Way builds upon these foundations, providing further clarity on what it means to embody these values in our everyday interactions. As an organisation that supports flexible working, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.As an equal opportunities employer, we encourage applicants from all sectors of the community, particularly from under-represented groups including those with disabilities, members of our ethnic minorities and LGBTQ+ communities.We offer a range of benefits to support our people including:o Extensive range of learning opportunitieso NHS Pension Schemeo Generous holiday entitlement in line with Terms & Conditionso Comprehensive health and wellbeing supporto NHS Car Lease schemes and a range of salary sacrifice schemeo Discounts on restaurants, getaways, shopping and finance through external providers.

Job description

Job responsibilities

Please see attached to the advert a job description and person specification for further details. Please ensure you read this document carefully.Please note, if your application is successful you will be required to present original certificates of qualifications that are listed in the person specification under essential.

Certificate of sponsorship

For individuals who may require sponsorship under the skilled worker or health & care visa route please use the link below to check your eligibility. Check if you need a UK visa - GOV.UK

Please note that from 9th April2025, band 2 & 3 entry roles are no longer eligible for sponsorship.

Person Specification

Qualifications & Training

Essential

Good standard of general education
GCSE English Language - minimum Grade C or equivalent qualification or experience

Desirable

Customer Care qualification
Office management or similar qualification

Knowledge & Experience

Essential

Proven recent experience in a secretarial/administrative role
Previous experience working within a busy health care environment.
Working knowledge of Microsoft Office software - Word and Excel in particular
Working knowledge of office procedures
Experience of meeting management including minute taking

Desirable

Proven experience in an administrative role within a healthcare environment.
Working knowledge a mainframe IT system
Experience of recruitment procedures
Service Improvement training
Data manipulation skills

Personal Attributes & Skills

Essential

Able to communicate effectively both written and verbally
Able to deal sensitively and professionally with all queries
Able to work within a team environment
Maintain confidentiality at all times in respect of the Data Protection Act (1998)
Ability to work proactively and adapt to changing deadlines
Flexible approach to enable changing demands to be accommodated effectively
Accurate and careful working to ensure high standard of work produced

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.