Team Secretary - Specialty Medicine

Job description

Job responsibilities

Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.

CERTIFICATE OF SPONSORSHIP

Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL). Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment.Any applicants who do not meet the eligibility criteria will not be progressed. For further information visit theUK Visas and Immigration website (Opens in a new tab).

If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview.

Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies.

Disclosure and Barring Service

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post:

Standard Check: £20.00 + Administration cost of £6.50 = £26.50. Deducted from salary over a 4 month period or a one-off payment.

Enhanced Check: £41.00 + administration cost of £6.50 = £47.50. Deducted from salary over a 4 month period or a one-off payment.

NCIC can offer successful future employees the following benefits:

27-day holiday scheme rising to 33 after 10 years

Flexible working Scheme

NHS Discounts*

Salary Sacrifice schemes including lease cars and Cycle to Work*

Excellent opportunities for development*

Competitive NHS Pension scheme

Vivup is a free, confidential counselling and information service to assist with personal or work-related problems

*Subject to eligibility

Important Information

Please ensure that you document evidence of meeting all the essential criteria in the supporting information.

If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered.

Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date

Person Specification

Qualifications

Essential

• GCSE English language (minimum C grade or grade 4) or equivalent.
• Proven Administration Ability
• RSA 2 word processing or equivalent

Desirable

• RSA 2 word processing or equivalent.
• NVQ 3 in administration or equivalent

Skills & Aptitudes

Essential

• Excellent communication and interpersonal skills.
• Patient centred approach to delivery service.
• Confidentiality, diplomacy and empathy.
• Proven track record of organisational ability in administrative processes.
• Ability to work on own initiative and as part of a wider team.
• Able to prioritise work, meet tight deadlines and work accurately under pressure.
• Ability to deliver high quality service and maintain a high standard of work.
• Ability to exercise judgement in dealing with telephone enquiries efficiently and effectively.
• Ability to identify urgent issues.

Personal circumstances

Essential

• Well developed interpersonal skills.
• Able to relate to a broad spectrum of individuals.
• Enthusiastic and highly motivated.
• Respond to conflicting demands and multiple tasks concurrently.
• Able to travel between sites.

Other requirements

Essential

• Willing to adapt to changing circumstances and priorities.
• Flexible approach to working patterns

Knowledge and Experience

Essential

• Previous Amin/Secretarial experience.
• Use of web based facilities and in house computer systems.
• Good working knowledge of Microsoft Office applications and internet experience.
• Requirements of the Data Protection Act, Freedom of Information Act, Access to Health Records and Defensible Documentation, Health and Safety and their applications in the workplace.
• Knowledge of information governance.
• knowledge of a wide range of administrative procedures.

Desirable

• NHS Secretarial duties
• Medical Audio typing / word processing.
• Medical terminology
• Knowledge of EMIS system.
• Knowledge of WINSCRIBE

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

North Cumbria Integrated Care NHS Foundation Trust

Address

Penrith Hospital

8 Tynefield Drive

Penrith

CA11 8HX

United Kingdom

Employer's website

https://www.ncic.nhs.uk/ (Opens in a new tab)