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Team Secretary

On-site in Cramlington·Part-time·Added today (last checked 9 Nov)

Northumbria Healthcare NHS Foundation Trust

47 open roles

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Our summary

Salary: £25,760 - £27,476 a year
About £1,840 - £1,940 a month after tax.
Work mode: On-site, Cramlington
Contract: Part-time
Closing date: Apply by Sunday 15 November

The role

Job summary

Applications are invited from suitably qualified and experienced candidates to join our secretarial/administrative team in the busy department of Acute Medicine at the Northumbria Specialist Emergency Care Hospital.

Please note we reserve the right to close this vacancy prior to the closing date once the required number of suitable applications have been received.

Main duties of the job

This is a busy department that requires an adaptable, flexible, enthusiastic, hardworking team member who has excellent organisational skills and can use their own initiative.
The successful candidate will provide high quality support to a team of consultants.
Effective communication and interpersonal skills together with the ability to work under pressure are required.
To provide comprehensive secretarial service to consultant(s) and their team and maintain day to day running of senior/junior doctor rota, including planning new rotations and allocating annual /study leave

About us

We manage three major locality hospitals at North Tyneside, Wansbeck and Hexham, plus a number of smaller community hospitals and clinics from Tynemouth to Berwick on Tweed, in addition to our state-of-the-art Northumbria Specialist Emergency Care Hospital, the first of its kind in England. We also care for people in their homes and provide services from facilities in local communities such as health centres. We give people greater choice and control over their care to help them to live independently at home and avoid hospital admission where appropriate.High quality patient care is at the heart of everything we do and we strive to ensure every single patient and service user has an exceptional experience with us. We have one of the most extensive patient experience programmes of any trust in England.

Job description

Job responsibilities

The successful candidate would be required to provide comprehensive secretarial service to consultant(s) and their team as well as the following:

Responsible to Lead Secretary
Act up in absence of Lead Secretary for periods of annual leave/short-term sickness absence
Provide comprehensive secretarial service to consultant(s) and their team
Manage diaries, arrange/minute meetings, communication with GPs & patients
Advanced typing & transcription of clinical & non-clinical documents (OCR 3 or equivalent qualification/experience)
Support Lead Secretary with induction/training of new staff, sharing knowledge with colleagues
Resource management ordering of supplies & equipment

Person Specification

Qualifications

Essential

RSA 3/OCR or equivalent or relevant typing/word processing experience

Desirable

ECDL / advanced ECDL
GCSE English Language grade C or above or equivalent qualification
AMSPAR Diploma (or equivalent experience)

Experinence and knowledge

Essential

Significant experience undertaking secretarial duties

Desirable

Medical Secretary Training
Experience in working in NHS

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.