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Payment Authorisation Co-ordinator

On-site in Doncaster·Part-time·Added today (last checked 12 Nov)

Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust

49 open roles

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Our summary

Salary: £25,760 - £27,476 a year
About £1,840 - £1,940 a month after tax.
Work mode: On-site, Doncaster
Contract: Part-time
Closing date: Apply by Wednesday 25 November

Skills

Nice to have

The role

Job summary

We are looking for an enthusiastic and motivated person to join our Pharmacy Purchasing Team. The post will be based in our busy Pharmacy Department at Doncaster Royal Infirmary.

Pharmacy experience is not essential, although an understanding of how a Pharmacy works would be beneficial, as would experience of ordering and invoicing systems.

The successful applicant must hold a minimum of 5 GCSEs (or equivalent) at grade C or above including English Language and Maths (certificates must be provided at interview), have a good understanding of Microsoft Office and be an effective communicator.

Interviews will take place on the 8th of December.

Main duties of the job

The post holder will be required to:

Process invoices on the Pharmacy computer system relating to the purchase of pharmaceuticals by the Pharmacy Service.
Authorise payments by the Finance department.
Resolve with suppliers, discrepancies between the value of invoices received and the value of the payment expected.
Request and process credit notes from suppliers as necessary.
Liaise with the Finance department to resolve any invoice queries.
Ensure outstanding invoices are investigated with suppliers and not left unresolved.
Order items and process invoices on the Trusts procurement system for non-pharmaceuticals.
Provide purchasing cover for the Purchasing Manager.

The Necessary Requirements

A minimum of 5 GCSEs (or equivalent) at grade C or above including English Language and Maths (certificates must be provided at interview).
A good working knowledge of Microsoft Office applications including Word and Excel.
Good verbal and written communications skills.

About us

DBTH is one of Yorkshire's Leading acute trusts, serving a population of more than 440,000. Our services are based over three main hospital sites and several additional services employing over 7,000 colleagues.

At DBTH we have a comprehensive framework of behaviours that guide us in our daily working lives, these form the DBTH Way. We pride ourselves on our commitment to the values of We Care and now the DBTH Way builds upon these foundations, providing further clarity on what it means to embody these values in our everyday interactions.

As an organisation that supports flexible working, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.

As an equal opportunities employer, we encourage applicants from all sectors of the community, particularly from under-represented groups including those with disabilities, members of our ethnic minorities and LGBTQ+ communities.

We offer a range of benefits to support our people including:o Extensive range of learning opportunitieso NHS Pension Schemeo Generous holiday entitlement in line with Terms & Conditionso Comprehensive health and wellbeing supporto NHS Car Lease schemes and a range of salary sacrifice schemeo Discounts on restaurants, getaways, shopping and finance through external providers.

Job description

Job responsibilities

Please see attached to the advert a job description and person specification for further details. Please ensure you read this document carefully.Please note, if your application is successful you will be required to present original certificates of qualifications that are listed in the person specification under essential.

Certificate of sponsorship

For individuals who may require sponsorship under the skilled worker or health & care visa route please use the link below to check your eligibility. Check if you need a UK visa - GOV.UK

Please note that from 9th April2025, band 2 & 3 entry roles are no longer eligible for sponsorship.

Person Specification

Knowledge & Experience

Essential

Working knowledge of Microsoft Office applications including Word and Excel

Desirable

Hospital or Community Pharmacy experience
Experience of ordering/invoicing processes/administrative systems
Experience of in the use of databases

Qualifications/Training

Essential

5 GCSE (grade C or above) including Maths and English Language (or GCSE equivalent)
An ability to work at NVQ level 3 or equivalent

Desirable

ILM Level 2
A recognised IT qualification such as ECDL or CLAIT

Personal Attributes & Skills

Essential

Good verbal communication skills demonstrating an ability to communicate within their team, within the organisation and with external organisations
Maintain business and clinical confidentiality at all times
Good problem solving skills
Possess tact and diplomacy
Ability to works as a team
Works methodically, accurately, and with speed
Be able to develop and maintain efficient office systems according to the requirements of the department
Be able to show initiative
Be able to work on their own
Ability to accommodate the demands of the post with flexible working as required and good attendance
Physically fit
Able to undertake manual handling task of lifting moderate weights

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.