Executive Office Manager

SALARY: From £42,692.00 pa dependent on experience

LOCATION: Milton Keynes

HYBRID WORKING: Our current hybrid working policy requires a minimum of 60% of working time to be based in the Milton Keynes office however, flexibility is expected and, given the nature of this role and the need to provide consistent, in-person support to the CEO and CFO, candidates should expect to be office-based for the majority of the working week, with full-time office attendance required when business needs dictate.

HOURS / CONTRACT TYPE: Full time permanent

CLOSING DATE: 21st October

We're looking for an Executive Office Manager to be the trusted partner to our CEO and CFO, ensuring executive priorities, governance activities, and strategic initiatives are delivered effectively.

This high-impact role will be instrumental in enabling the Executive Team to focus on key business objectives by providing proactive support, insightful analysis, exceptional organisation, and seamless coordination across a complex stakeholder landscape. Working at the heart of the business, you'll help drive decision-making, governance, communication, and executive effectiveness.

What you'll be doing

• You'll be providing proactive support to our CEO and CFO, ensuring they are fully prepared for key meetings, events, and strategic discussions.
• Coordinating Board of Management packs, Commercial Steering Group packs, and executive governance activities.
• Managing multiple priorities, projects, and deadlines simultaneously while maintaining exceptional attention to detail.
• Analysing and consolidating complex information into clear, concise, executive-level insights and recommendations.
• Building trusted relationships with senior stakeholders across the business, Volkswagen Group, our Brands, and the retailer network.
• Coordinating high-profile meetings, sales conferences, investor events, and executive activities.
• Identifying opportunities to improve processes through automation, reporting, and more efficient ways of working.
• Acting as a calm and credible point of contact within a fast-paced Executive Office environment, handling confidential matters with discretion and professionalism.

What you'll bring

You'll be a highly organised, proactive professional who thrives in a fast-moving environment and enjoys operating at the centre of business activity.

You'll have a strong delivery mindset, exceptional judgement, and the ability to balance competing priorities whilst building trusted relationships at all levels.

Essential experience & skills

• You will have exceptional organisational and planning skills and can manage multiple activities and priorities simultaneously.
• Strong communication and stakeholder management skills with the ability to build credibility and trust quickly.
• Excellent analytical capability, including the ability to identify issues, spot errors, interpret data, and condense complex information into meaningful insights.
• Commercial awareness and confidence operating across a broad range of business activities and stakeholders.
• Experience working within complex, fast-paced, and sometimes ambiguous environments.
• A flexible, pragmatic, and solutions-focused approach with the ability to remain calm under pressure.
• High levels of integrity, professionalism, and confidentiality.
• Strong PowerPoint skills with experience producing executive-quality presentations and briefing materials.
• Experience using reporting, automation, and productivity tools such as Power Automate and Tableau.
• A continuous improvement mindset with a passion for enhancing processes and ways of working.

What's in it for you?

Bonus: Discretionary 10% on-target bonus (based on personal and Group company performance)

Pension: Employer pension contribution of 9% (based on employee contribution of 3%). VWFS will pay 6% if employee chooses a 2% employee contribution.

Car schemes*: Choice of Employee Car Ownership (ECO) scheme for petrol/diesel and hybrid vehicles plus car insurance.

OR Company Car scheme for Battery Electric Vehicles (BEVs) plus car insurance cover for you and a partner/eligible family member.

Other benefits: From day 1 we provide income protection, life assurance (4x salary), retail discount vouchers, access to Care Concierge (a service to support carers of adults), along with other salary sacrifice options including a will writing service and cycle to work (subject to scheme restrictions).

Following successful completion of probation, you will have access to private medical insurance for you (with the option to buy additional family cover), access to our loan car scheme for up to 2 cars for your partner or eligible family members (subject to scheme restrictions) and during our annual benefit window you can purchase critical illness cover and dental cover, so you can select the benefits that matter to you.

We invest in our people and are passionate about driving development. You'll have access to LinkedIn Learning via our Degreed platform as well as a host of professional development programmes and opportunities to build your technical and soft skills so you can further develop your career. We also offer mentoring schemes and reciprocal partnerships recognising that we can all learn from each other in the flow of work.