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Resident Doctor Co-ordinator

Hybrid in Nottingham·Added today (last checked 9 Nov)

Nottingham University Hospitals NHS Trust

42 open roles

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Our summary

Salary: £28,392 - £31,157 a year
About £2,000 - £2,160 a month after tax.
Work mode: Hybrid, Nottingham
Closing date: Apply by Monday 9 November

Skills

The role

Job summary

We are pleased to advertise for the position a Resident Doctor Co-ordinator, we are advertising for one permanent position and one on a fixed term basis to cover maternity leave.

The main duties of the role are described below. This is a fast paced role, with plenty of multitasking and variety. You will be an integral part of ensuring we have the right number of resident doctors in the right place at the right time.

If you are keen to undertake an administrative and customer centred role where you make a real difference to patient care, then we would love to hear from you.

The role is a mix of home working and onsite (either QMC or City depending on the rotas you will be looking after). We run a hot desking system within our department and you would be expected to be on site at least twice a week.

Main duties of the job

In addition to the below summaryplease familiarise yourself with full Job Description and Person Specification documents attached to this advert.

Provide administrative support to the Resident Doctor workforce, including the population and circulation of rotas, processing of leave requests and organisation of cover in the event of sickness / vacancies.

Close working with colleagues in Medical Workforce and with medical staff in the Division.

Make sure that the working hours of the doctors are in line with their terms and conditions of employment at all times.

Booking locum cover in the event of vacancies/absence, including liaising with our agency.

Ensuring we provide excellent customer service.

About us

The Medical Workforce team sits within the Human Resources function at NUH. Our team includes the Medical Bank, the central absence reporting function, residentdoctor co-ordinators, appraisal and revalidation management and much more.

This role would suit someone who enjoys attention to detail, works off their own initiative and is assertive. We are a friendly, flexible and supportive team.

Job description

Job responsibilities

Maintain an up to date contact list for all doctors working in the specialty / specialties including preferred e-mail address and contact number(s) ensuring compliance with all information governance requirements.

Act as the focal point for resident doctors to request, authorise and record annual, study and sick leave in accordance with Trust policies and procedures.

Ensure all doctors are able to take the annual and study leave that they are entitled to without compromising safe staffing levels.

Where resident doctors want to swap shifts in order to take leave, provide assistance and support and ensure that both doctors are still compliant before the swap is agreed / authorised.

Build and populate rotas which ensure minimum staffing at all times and an appropriate skill mix

Liaise with consultants and specialty management to ensure any changes to bed numbers, demand, patient acuity and / or complexity are reflected in agreed minimum staffing levels for each clinical area

Ensure rotas are cost efficient and compliant with all current requirements e.g. New Deal, EWTD, Resident Doctors contract and represent best possible work-life balance for doctors.

Build rotas for part time doctors who provide an appropriate balance between the doctors educational / personal needs and the needs of the service.

Ensure that rotas are published to doctors and intranet pages to meet the deadlines as per Resident Doctor Contract.

Working closely with colleagues in Medical Workforce and Recruitment, create and populate work schedules for trainees, ensuring that rotas and work schedules are sent to Recruitment colleagues /Lead Employers in line with the Terms and Condition of the Resident Doctor Contract.

Ensure live rotas are an accurate reflection of current available staff, ensuring any changes to rotas are promptly and reliably communicated to all key staff in the specialty (trainees and consultants) and H24. Liaise with H24 to discuss urgent shortfalls in staffing.

Identify upcoming gaps in plenty of time to allow cover to be found, ensuring that all key stakeholders are aware of vacant shifts and the status of plans to fill these.

Assist and support new starters as required for example arranging shadowing for doctors who have no previous UK experience and advise on study and annual leave etc.

Assist in the planning, organisation and deliveryspecialty induction as required.

Develop and maintain a good working knowledge and understanding of the 2016 Ressident Doctors Terms and Conditions.

Provide basic advice on Trust HR policies and procedures including supplying appropriate paperwork to doctors as required and signposting to more detailed advice as required.

Person Specification

Experience

Essential

Administration experience in a busy environment
Experience of straightforward data analysis
Intermediate Microsoft Excel skills including creating basic formula and formatting

Desirable

Experience of working with doctors
Experience of the NHS

Training & Qualifications

Essential

Educated to A level or equivalent
Evidence of good written English.
Maths GCSE Grade C / 5 or above

Desirable

Educated to Degree level

Communication and Relationship skills

Essential

Evidence of being able to communicate and build relationships effectively
Experience in front line customer service

Analytical and Judgement skills

Essential

Evidence of being able to ability to negotiate and deal with tight deadlines

Planning and organisation skills

Essential

Evidence of time management skills
Evidence of organisation skills

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.