Accounts Payable Clerk

If you're passionate about travel, why not come and work at Travel Weekly's High Street Agency of the Year 2026?

We are looking for a highly organised and detail-oriented Accounts Payable Clerk to join our busy Purchasing Department at Head Office in Sunderland. This is an excellent opportunity for someone looking to develop a career in finance, gain valuable experience in a fast-paced environment, and become part of a supportive, collaborative team within the UK's largest independent travel agency.

As an Accounts Payable Clerk, you will play a key role in ensuring suppliers are paid accurately and on time. Working closely with colleagues across the business and external suppliers, you will process high volumes of invoices, manage supplier accounts, resolve queries and support payment runs. You will be an important part of the Company's financial control environment, ensuring appropriate approvals are obtained and payments are made in line with agreed terms.

The Accounts Payable function forms part of the Purchasing Department and works closely with teams across the wider business to ensure supplier accounts are managed effectively and payments are processed accurately and on time.

• Review, verify and accurately process supplier invoices within Microsoft Business Central.
• Ensure all invoices are approved in accordance with Company policies and delegated authority levels.
• Investigate and resolve invoice and supplier account queries, ensuring all actions are accurately documented and followed through to completion.
• Process supplier payment runs, ensuring payments are accurate and made in line with agreed payment terms.
• Prepare and post direct debit journals and support bank reconciliations.
• Reconcile supplier statements and resolve discrepancies in a timely manner.
• Review and process complex and high-value invoices with a high degree of accuracy.
• Monitor aged creditor reports and maintain accurate supplier account balances.
• Professionally challenge and verify incomplete, inaccurate or non-compliant documentation, including expense claims and company credit card receipts.
• Reconcile company credit card transactions and employee expenses.
• Process employee expense payments in accordance with Company policy.
• Produce monthly analysis of company credit card spending and expenses.
• Raise virtual credit cards where required.
• Support continuous improvement initiatives to enhance efficiency and accuracy within Accounts Payable processes.
• Provide excellent service to colleagues, suppliers and other stakeholders.

Hours: 37.5 hours per week (Monday - Friday, 9.00am - 5.30pm)

There's more to life than work, annual leave, and pensions. At Hays Travel we emphasise the value of having a work-life balance, we offer:

• A range of training programmes to help you progress personally and professionally
• Strong recognition and promotion opportunities
• Discounts on booking your own holidays
• Health care plan
• Eyecare vouchers
• Shopping discounts
• Loyal service awards to celebrate important milestones
• Recommend a friend bonus scheme
• A work environment that thrives on uplifting one another

We pride ourselves on the quality of service we provide and uplift one another with our enthusiasm, positivity and passion. Sound like you? Apply now!

Hays Travel is committed to safeguarding and promoting the welfare of all colleagues. As an accredited employer provider of apprenticeships, we undertake basic checks through the Disclosure and Barring Service (DBS) to ensure the safety of our apprentices for relevant roles.

Previous Accounts Payable experience is desirable but not essential. We welcome applications from individuals with strong administrative, customer service or analytical skills who are looking to develop a career in finance.

• Undertake any other reasonable duties commensurate with the level of the role.
• Act in accordance with the values and culture of Hays Travel.
• Comply with all Company policies and procedures, including Health & Safety requirements.
• Treat colleagues, customers and suppliers with dignity, fairness and respect.
• Embrace technology and identify opportunities to improve efficiency and effectiveness.