Accounts Payable Supervisor

We are seeking a detail-oriented and proactive individual to join our Finance Team in the role of Accounts Payable Supervisor.to join our Finance Team. We are seeking someone with experience in accounting or finance and strong administrative skills, with the ability to work accurately and confidently in a fast-paced environment.

• Supervising the day-to-day running of the Accounts Payable function, prioritising workload, reviewing work for accuracy and acting as the first point of escalation for AP and supplier queries.
• Processing supplier invoices accurately and efficiently, including matching, batching and coding in line with AP best practice.
• Managing the central AP inbox, ensuring queries and invoices are responded to promptly and professionally.
• Reconciling supplier statements, investigating and resolving discrepancies to maintain accurate creditor balances.
• Preparing and processing weekly and monthly payment runs, ensuring all payments are authorised and made within agreed timelines
• Verifying invoice data to ensure compliance with internal policies and financial controls.
• Handling supplier queries, maintaining positive working relationships and ensuring resolutions are delivered professionally and efficiently.
• Setting up and maintaining supplier accounts within the purchase ledger system, ensuring accuracy and required documentation.
• Assisting with month-end close tasks including accruals, reconciliations and supporting documentation.
• Keeping organised AP records and ensuring all invoice and approval documentation is stored systematically.
• Escalating any issues affecting invoice processing or payment timelines to the Head of Accounts Payable or Group Financial Controller.
• Playing an active part in ongoing refinement and improvement of AP processes, systems and workflows within the central finance function
• To fully understand the confidential and sensitive nature of the figures and information which is being processed, ensuring no information is divulged to any persons out with the Accounts and Senior Management team
• Any ad hoc duties as required.

Hours: Full Time

Hours per week: The role carries a permanent contract of 40 hours per week

The successful applicant will have/be:

• At least two years' experience in an Accounts Payable role.
• Comprehensive knowledge of Microsoft Excel is required.
• Previous experience using Sage Intacct accounting software is preferred.
• Hotel experience is beneficial.
• Be able to work at pace with meticulous attention to detail.
• Meet deadlines and effectively prioritise workload.
• An enthusiastic individual who will promote our culture of positivity.
• Be task oriented with a great pride for the work they do and attention to detail.
• Flexible with shift patterns and available around the needs of our business.
• Successful candidates must demonstrate having researched our brand and a genuine desire to be part of our team.

• Special discounts on stays and dining at any Dakota
• Bonuses to recommend a friend to join our team and every time you are mentioned on Trip Advisor
• Additional holiday day on the first anniversary of your employment
• Meals on duty and uniforming
• Access to our Employee Assistance Program which includes free private mental health support and counselling sessions, video GP consultations and private prescription services, as well as access to daily rewards to be cashed out for shopping vouchers
• Support from our inhouse Mental Health Champions
• Family-friendly flexible working options
• Participation in meaningful initiatives such as Macmillan Cancer Support Coffee Morning and the Walk for Wellbeing, Supporting causes that matter while connecting with colleagues
• Accredited, certified compliance training given on employment
• Access to a suite of external, certified resources via our Learning Management System
• Supportive continuous professional development culture with an annual appraisal and objectives, or a Personal Development Plan
• Opportunities to undertake both internal and external training courses, including potential for in-house Apprenticeships

Full terms on our benefits can be found in our Handbook.

Dakota is a growing UK-based lifestyle brand, known for our stylish hotels, bustling brasserie?Grills?and upscale cocktail Bars. Dakota's story started with two boutique hotels on the outskirts of Edinburgh, in South Queensferry, and Glasgow, in Eurocentral. We have now expanded into prime city centre locations in Glasgow, Leeds, Manchester &?Newcastle. Our newest hotel is at Manchester Airport, with our next opening in York expected early 2028 with more?in our pipeline.?

Dakota is synonymous for delivering attentive and genuine guest service. We attract hard-working individuals who are passionate about working to the highest standards and have been voted within The Caterer's Top 15 Best Employers in Hospitality for the last six years in a row. We were also featured within the Top 10 employers in the Sunday Times Best Places to Work in the UK for the last three years running.

As winners of The Cateys 'People Team of the Year',?we have award-winning internal training programmes within Dakota Academy fostering continuous development and ongoing training. As a result, over 75% of our leaders have been promoted internally and, for five consecutive years, a member of our team has won a prestigious Acorn Award awarded by?The Caterer to the 'Top 30 under 30'?in the industry,?demonstrating?our success in developing talent.?

Please send us your up to date CV.