Casual Health and Safety Administrator

Health & Safety Administrator

To promote a positive health and safety culture by supporting the Head of Health, Safety and Compliance with their role, assisting with business support, administration, control of third parties and other areas of compliance.

1. Responsible for helping to maintain a customer-focused culture which support the values expressed in the Resort Ambition and the Resort's business goals of profitability and service quality.
2. Establishes and maintain effective and positive relationships within the team as well as other departments.
3. Complies with the resort's Health and safety, Hygiene policies as well as all other resort policies and procedures.
4. Report all situations that may present a danger to guests or staff immediately to the relevant people and take action to rectify the situation if possible.
5. To perform related duties and special assignments as and when required.

Responsible for delivering the ultimate in professional internal/external customer service with the standards expected and trained by the department.

Responsible for all stock, ordering and the care and control of all professional equipment within your working environment.

Responsible for the cleanliness and presentation of your working environment per set standards.

Participates in monthly audits and checks on all equipment to verify its location and ensure its entire, safe operation.

Responsible for immediately escalating complaints to the Department Manager, providing full details.

Handles all enquiries promptly, in accordance with the standards of the department, ensuring that every caller receives a friendly, and efficient response.

Assisting in general administration, including answering the telephone, taking messages, organising appointments, uploading documentation, and filing.

Completing agendas and minutes of any meetings, where appropriate.

Responsible for organising tenders and coordinating projects where required.

Tracking the contractor process, including the sign-in/out system for all third parties attending the site.

Maintaining good internal/external working relationships and create a mutually beneficial process.

Responsible for typing up audit reports that the department carries out where requested.

Responsible for tracking and electronic filing of H&S Paperwork, including our online forms and inputting information and reconciliation of dashboards/trackers/reports.

Monitoring the Control of Contractors and liaising with Contractors directly should an issue arise.

Excellent verbal and written communicator, this person will be required to gain knowledge of communication with suppliers, handling and sorting out documentation/invoices/orders via Microsoft Nav.

This person will be responsible for highlighting invoices that could cause the business to be put on stop with suppliers.

Collating and filing documentation provided by new and existing supply chain providers, ensuring all documentation meets the required standard.

Updating the Contract and Event Health and Safety Trackers, ensuring all elements required to meet the standard are present.

Maintaining the strictest level of confidentiality when dealing with any matter relating to the Collection and ICC Wales.

Liaising and maintaining relationships with key internal and external groups regarding events, projects, reactive/preventative works, orders, and incidents.

Responsible for attending all required training as scheduled.

Maintains an understanding of the departmental objectives and contributes to a positive team environment, focussed on achieving the ultimate Department experience.

Is present for all briefings and debriefs conducted by the Supervisor on duty.

Contributes to the gathering of information as directed by the Department Manager including customer feedback, staff feedback, financial performance and any other as required.

Contribute to compiling periodic reports based on the checking process.

Contributes to the analysis of information gathered and in proposing changes within the department.

Supports the implementing of changes to ensure continuous innovations and improvements are made within the department.

Health & Safety

Head of Health, Safety and Compliance

Note:

This job description in no way states or implies that those duties listed below are the only ones to be performed by the employee occupying this position. Employees will be required to perform any other job-related duties assigned by their Senior Manager.

5. To ensure that resources are used effectively, minimising waste to protect our environment and to reduce costs.

Employees are encouraged to take a lively interest in the activities of the company and, should there be anything on which you have insufficient information or where you are unsure, should ask your immediate line manager. Employees are encouraged to ask questions and to speak to each other.

Maintains an understanding and acceptance of the monthly budgets and a motivation to achieving these.

Maintains an understanding of the standards set and expected for the Department and is responsible for the enforcement of these standards through associated job requirements.

Maintains an understanding of the controls in place that monitor performance of the Department.

Respects the organisational structure in place and the duties and responsibilities of all team members.

Conducts yourself professionally and with respect for the professionalism of all other team members and the roles they play in achieving the departmental objectives.