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Administrative Assistant

Hybrid in Oxford·Added yesterday (last checked 6 Nov)

University of Oxford

181 open roles

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Our summary

Work mode: Hybrid, Oxford
Closing date: Apply by Friday 27 November
Holiday: 38 days holiday

Skills

Pay & benefits

What you'll get

You will join a supportive and welcoming department, contributing to the delivery of postgraduate education within an internationally recognised research environment.

The University offers a comprehensive range of benefits, including 38 days' paid holiday, generous pension schemes, professional development opportunities and access to a wide range of staff benefits.

Some flexibility in working hours and remote working arrangements may be accommodated, although the successful candidate will be expected to work on site for the majority of the week.

The role

We are seeking an enthusiastic, highly organised and proactive Administrative Assistant to join our friendly and collaborative Professional Services Team in the Department of Pharmacology at the University of Oxford.

This is an exciting opportunity for an experienced administrative assistant who enjoys working in a varied and busy environment, providing high-quality support to students, academic colleagues and professional services staff.

The primary focus of the role will be supporting our Graduate Studies Team, helping to ensure the smooth and efficient administration of our postgraduate programmes and providing an excellent experience for students throughout their studies. You will also provide administrative and event coordination support to the Head of Department and contribute to the wider activities of the Professional Services Team.

About you

We are looking for a confident and adaptable administrator who takes pride in delivering an accurate, efficient and professional service. You will need to demonstrate excellent organisational skills, strong attention to detail and the ability to manage competing priorities, often working to tight deadlines.

You should be comfortable taking initiative, exercising sound judgement and resolving routine problems independently, while recognising when to seek guidance. Strong interpersonal and communication skills are essential. You will be working with a wide range of colleagues, students and external contacts, so you must be approachable, professional and able to build positive working relationships.

Essential skills and experience

To be successful in this role, you will have:

Proven experience of providing high-quality administrative support
Excellent organisational and time-management skills
A high level of accuracy and attention to detail
Excellent IT skills
Strong communication and interpersonal skills

Experience of working in a university environment, including familiarity with University policies, procedures or systems such as R12, eVision or People XD, would be advantageous but is not essential.

Hiring process

The post is offered on a permanent basis and is available from 1 January 2027. The closing date for applications is 12noon on Friday 27 November 2027.

Applications should be submitted through the University of Oxford's online recruitment system and must include a CV and supporting statement demonstrating how you meet the selection criteria, using examples from your skills and experience.

For informal enquiries about the role, please contact admin@pharm.ox.ac.uk.

The University of Oxford is committed to equality, diversity and inclusion and welcomes applications from candidates of all backgrounds.