Personal Assistant to Vice Deans and Senior Staff

The successful candidate should be able to demonstrate:

Please see the attached job description and person specification for full details. Please also read the attached Candidate Guidance document.

All applications must include a supporting statement telling us, using examples, how you meet the essential criteria listed in the job description. Applications without a supporting statement will be rejected.

Important note: Please do not attach any copies of certificates or research documents. If you are successful, these will be requested at a later date.

If you have any queries about the role or application process, have any technical issues, or need reasonable adjustments or a more accessible format to apply for this job online, please contact the staffing team at faceng.facultyhr@ucl.ac.uk

• Proven experience of providing effective PA support in a complex organisation.
• Experience of working with limited supervision, taking responsibility for meeting service standards and agreeing targets and workloads.
• Ability to proof-read correspondence on behalf of others, ensuring accuracy and a close attention to detail.
• Proven consistent ability to meet tight individual and group deadlines and to manage one's own workload through effective prioritising, time management and organisational skills.
• The ability to be discreet, sensitive and professional, and to maintain confidentiality when dealing with a variety of student and staff data.

The PA will report into the Executive Assistant and is part of the administrative team collectively responsible for providing a high-quality administrative service to underpin the activities of the faculty office. The primary focus of the role will be managing diary arrangements efficiently, servicing committees and meetings as required, and supporting key activities within the faculty.

The postholder will also provide secretarial and administrative support to Vice Deans and other senior academic staff and line manager as required. This will include diary management, arranging meetings and minute taking, organising and providing logistical support with events, supporting research and enterprise activities, and other administrative support.

Please note: This role does not meet the eligibility requirements for a Skilled Worker Visa certificate of sponsorship under UK Visas and Immigration legislation. Therefore, UCL will not be able to sponsor individuals who require right to work in the UK to carry out this role.