PA & Administrative Assistant

What We Offer

As well as the exciting opportunities this role presents, we also offer some great benefits some of which are below:

• 41 Days holiday (including 27 days annual leave 8 bank holiday and 6 closure days) pro rata
• Defined benefit career average revalued earnings pension scheme (CARE)
• Cycle to work scheme and season ticket loan
• On-Site nursery
• On-site gym
• Enhanced maternity, paternity and adoption pay
• Employee assistance programme: Staff Support Service
• Discounted medical insurance

The full range of staff benefits can be found here

About Us

The Faculty of Medical Sciences is an exciting and dynamic environment driving forward ambitious and challenging plans for future development. This is a pivotal post within the Faculty team and provides an excellent opportunity for the right applicant to develop a career in university administration. We're a recognised world leader in Medical Education, helping students to become leaders in their fields. The faculty is the top in the UK for research power in life and medical sciences (REF 2021) and is ranked sixth in the world for Medicine and number one in London (QS World University Rankings by Subject 2023). The Faculty is dedicated to delivering world class medical education and developing translational research that benefits patients and society in the UK and globally. Bringing together six UCL divisions and institutes the Faculty of Medical Sciences (FMS) offers a unique mix of pioneering research, best in class researchers and clinicians, cutting edge facilities and links with world renowned partner hospitals and institutions.

About the Role

The role requires interaction with many people within and external to UCL. A professional attitude, willingness to help, and an ability to remain tactful and assertive are required in order to adequately execute the duties outlined. This permanent post which will be based at the Bloomsbury Campus.

Appointment details:

• The post is graded at GRADE 6, the annual salary for which ranges from £36,433 - £42,891 (pro-rata) per annum inclusive of London Allowance.

Application process:

• A full job description and person specification can be accessed at the bottom of this page.
• Please use the personal statement section to explain how you meet each essential and desirable criteria outlined in the person specification.
• The advert will close on 18 October 2026 at 23:59 GMT/BST, however we may close the advert early if we receive a high volume of applications.
• Interviews are expected to take place on Tuesday 3rd and Wednesday 4th
• The UCL Ways of Working supports colleagues to be successful and happy at UCL through sharing expectations around how we work - please visit ac.uk/ways-of-working to find out more.

Contact details:

• If you have any queries about the role or application process please contact Marion Atkinson (Marion.Atkinson@ucl.ac.uk).
• If you need reasonable adjustments or a more accessible format to apply for this job online or have any queries about the application process, please contact Deepak Singh (Deepak.Singh@ucl.ac.uk).

About You

An enthusiastic, proactive and resourceful individual is sought for this part-time post. The post holder will provide dedicated executive support, including diary management, arranging meetings and committee servicing to the Faculty Vice-Deans and DESE. The post holder will assume general and specific administrative support duties to progress the operational activities of the FMS Faculty Office, and where appropriate LMS Faculties. You will be educated to A level standard, or NVQ Level IV administration, or have substantial relevant experience. You will have an experience of working in an administrative position, incorporating an EA/PA role, in a large or complex organisation, experience in event management, servicing high-level committees, working groups and similar including meeting preparation as well as minute taking. Experience of organising own work and taking responsibility for meeting targets, drafting emails, letters, papers and presentations.

The more extensive list of skills is included within Job Description and Person Specification attached to this job.

Our commitment to Equality, Diversity and Inclusion

As London's Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world's talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong.

We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL's workforce. These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women.

UCLMS holds an Athena SWAN Silver award, in recognition of our commitment and demonstrable impact in advancing gender equality.

UCL Equality, Diversity and Inclusion.

Applicants should also familiarise themselves with UCL's policies on: Prevention of Bullying, Harassment and Sexual Misconduct Policy and Personal Relationships Policy