Admissions & Visiting Electives Administrator

What We Offer

As well as the exciting opportunities this role presents, we also offer some great benefits some of which are below:

• 41 Days holiday (including 27 days annual leave 8 bank holiday and 6 closure days) pro rata
• Defined benefit career average revalued earnings pension scheme (CARE)
• Cycle to work scheme and season ticket loan
• On-Site nursery
• On-site gym
• Enhanced maternity, paternity and adoption pay
• Employee assistance programme: Staff Support Service
• Discounted medical insurance

The full range of staff benefits can be found here

About Us

Bringing together six UCL divisions and institutes - Cancer Institute, Eastman Dental Institute, Division of Medicine, Division of Infection and Immunity, Division of Surgery and Interventional Sciences and the UCL Medical School - the Faculty of Medical Sciences (FMS) offers a unique mix of pioneering research, best in class researchers and clinicians, cutting-edge facilities and links with world-renowned partner hospitals and institutions.

The faculty is the top in the UK for research power in life and medical sciences (REF 2021) and is consistently ranked in the top 10 in QS rankings. The faculty is dedicated to delivering world-class medical education and developing translational research that benefits patients and society in the UK and globally.

The Education Administration and Student Experience (EASE) staff across the Faculty work together in a close network of teams that support all of our students.

The Medical School's MBBS programme aims to qualify distinctive 'UCL Doctors' - highly capable, and patient-centred clinicians, equipped to practise medicine in a professional, inclusive, and sustainable way, grounded in science and best practice

About The Role

The MBBS Admissions Administrator plays a key role in supporting the delivery of the Medical School's admissions activities, including the coordination and administration of the Multiple Mini Interview (MMI) process, applicant communications and admissions events. The post holder will also support the Visiting Elective Programme, overseeing applications and pre-placement requirements and liaising with clinical supervisors, Trust administrators and relevant UCL teams to facilitate placements.

Outside the main admissions period, the role provides administrative support to MBBS Student Support, as well as supporting the delivery of MBBS assessments and other Medical School events. The post holder will work closely with colleagues across the Medical School and wider UCL, contributing to the effective delivery of a responsive and high-quality service throughout the academic year.

Appointment details:

• The post is graded at GRADE 6, the annual salary for which ranges from £36,433 - £42,891 (pro-rata) per annum inclusive of London Allowance.
• This is a fixed-term role (maternity cover) until October 2027.
• This role is 0.8 FTE (29.2 hours) and the role holder could work 4 days per week or 5 days a week with shorter days.
• This role is eligible for hybrid working, with a minimum of 40% on site. The usual on-site days for this role are Mondays and Tuesdays, although these may be subject to change. Flexibility is required between December and February, when the post holder will be expected to work on site as required to support the admissions cycle.
• This appointment is subject to UCL Terms and Conditions of Service for Professional Services Staff. Please visit https://www.ucl.ac.uk/human-resources/conditions-service-research-teaching-and-professional-services-staff for more information.

Application process:

• A full job description and person specification can be accessed at the bottom of this page.
• Please use the personal statement section to explain how you meet each essential and desirable criteria outlined in the person specification.
• The advert will close on Thursday 22nd 2026 at 23:59 GMT/BST, however we may close the advert early if we receive a high volume of applications.
• The UCL Ways of Working supports colleagues to be successful and happy at UCL through sharing expectations around how we work - please visit ac.uk/ways-of-working to find out more.

Contact details:

• If you have any queries about the role or application process please contact Deborah Caleb (D.Caleb@ucl.ac.uk)
• If you need reasonable adjustments or a more accessible format to apply for this job online or have any queries about the application process, please contact Deepak Singh (Deepak.Singh@ucl.ac.uk).

About You

You will have experience working in a professional services environment, ideally within higher education or a Medical School, and be confident managing high-volume administrative processes accurately and to time critical deadlines. You will have excellent written and verbal communication and interpersonal skills, with the ability to provide a high-quality service and liaise effectively with applicants, students, academic and clinical colleagues, and other stakeholders.

You will be highly organised, proactive and able to prioritise your workload, work independently and collaboratively, and remain effective when working under pressure. Strong IT skills are essential, including Microsoft Word, Excel, Outlook and Teams, alongside the ability to manage and manipulate data using spreadsheets and databases and to learn new systems quickly.

Our Commitment To Equality, Diversity and Inclusion

As London's Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world's talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong.

We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL's workforce. These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women.

UCLMS holds an Athena SWAN Silver award, in recognition of our commitment and demonstrable impact in advancing gender equality.

UCL Equality, Diversity and Inclusion.

Applicants should also familiarise themselves with UCL's policies on: Prevention of Bullying, Harassment and Sexual Misconduct Policy and Personal Relationships Policy