Operations Coordinator - Internal UCL Applicants Only

What we offer

As well as the exciting opportunities this role presents we also offer some great benefits some of which are below:

• 41 Days holiday (including 27 days annual leave 8 bank holiday and 6 closure days)
• Hybrid Final Salary Pension Scheme
• Cycle to work scheme and season ticket loan
• On-Site nursery
• On-site gym
• Enhanced maternity, paternity and adoption pay
• Employee assistance programme: Staff Support Service
• Discounted medical insurance

About us

Founded in 1915, the UCL School of Slavonic and East European Studies (SSEES) is one of the UK's largest institutions for research and teaching on Russia, the Baltics, and Central, Eastern and South-East Europe. Our mission is to create in-depth knowledge of this area in regional, comparative, transnational, and global contexts, and to promote and disseminate an understanding of our region to the wider world; to develop multidisciplinary, interdisciplinary, and multi-method approaches to knowledge creation and to teaching; and to enhance the development of area studies at UCL and among the wider academic community.

We offer taught and research programmes of study, both within our four core disciplines (Economics and Business; Politics and Sociology; Languages and Culture; and History), as well as through interdisciplinary programmes (for example, our BA History, Politics & Economics). The SSEES student community comprises approximately 1200 students spread across undergraduate (approx. 850 students), postgraduate taught (approx. 270 students) and postgraduate research (approx. 80 students) levels.

About the role

The Operations Coordinator will play a key role in ensuring the smooth and effective day-to-day running of the Department, overseeing a range of operational activities. This includes managing departmental premises, including room and desk allocations, cleaning and maintenance; coordinating health and safety matters as the Departmental Safety Officer; supporting financial processes, including invoice and purchase order management and routine financial reporting; and overseeing general provisioning, such as stationery, photocopier agreements and furniture purchases. The postholder will help ensure that departmental facilities, resources and administrative processes are managed efficiently and effectively, supporting the wider needs of the Department.

This role is available to UCL Internal Candidates only, on a fixed term or secondment basis for 12 months.

Queries regarding this role should be addressed to Madalina Rau, HR Officer (ssees.people@ucl.ac.uk).

We anticipate that interviews will be carried out on the morning of Wednesday 4 November.

About you

The successful candidate will be educated to degree level or have equivalent professional experience, with experience in an operational role within a Higher Education Institution. They will have excellent IT skills, including proficiency in Microsoft Office applications such as Word, Excel and Teams, and the ability to use these effectively to support departmental operations. They will also demonstrate strong leadership and interpersonal skills, with the ability to lead and motivate colleagues, supervise the work of other staff members, and ensure that tasks are delivered efficiently and to consistently high standards.

Our commitment to Equality, Diversity and Inclusion

As London's Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world's talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL's workforce. These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women.

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