Finance Officer

As well as the exciting opportunities this role presents, we also offer some great benefits some of which are below:

• 41 Days holiday (27 days annual leave 8 bank holiday and 6 closure days)
• Additional 5 days' annual leave purchase scheme
• Defined benefit career average revalued earnings pension scheme (CARE)
• Cycle to work scheme and season ticket loan
• Immigration loan
• Relocation scheme for certain posts
• On-Site nursery
• On-site gym
• Enhanced maternity, paternity and adoption pay
• Employee assistance programme: Staff Support Service
• Discounted medical insurance

Visit https://www.ucl.ac.uk/work-at-ucl/rewards-and-benefits to find out more.

• If you need reasonable adjustments or a more accessible format to apply for this job online or have any queries about the application process, please contact Medphys.HR@ucl.ac.uk
• The UCL Ways of Working supports colleagues to be successful and happy at UCL through sharing expectations around how we work - please visit www.ucl.ac.uk/ways-of-working
• As the Service Simplification HRFRI Programme develops, the role may change and the postholder will be expected to adapt to any changes in processes, systems and ways of working

• Review, process and authorise financial transactions including purchase orders, expense claims, journals and sales invoices using UCL financial systems, ensuring compliance with delegated authority limits, UCL Financial Regulations and local financial controls.
• Maintain accurate financial records and perform routine reconciliations to safeguard the integrity of departmental accounts and the general ledger.
• Monitor open commitments and outstanding invoices, proactively resolving aged items to minimise financial risk and ensure accurate reporting.
• Review and validate financial transactions to ensure appropriate budgetary control and adherence to agreed processes.
• Act as the first point of contact for routine financial queries, providing clear guidance and resolving issues or escalating as appropriate.
• Provide guidance and training to staff on transactional financial processes and use of UCL financial systems to promote consistent and compliant practice.
• Liaise with central teams, including PS Hub and Procurement, to resolve transactional issues and ensure continuity of service.
• Promote effective use of UCL financial systems and processes to support adoption of standard ways of working.
• Ensure all financial activity complies with UCL financial regulations, policies and internal control requirements.
• Contribute to month end and year end processes by completing reconciliations and required financial returns within agreed deadlines.
• Deliver finance outputs in line with agreed service standards and timescales to support effective departmental operations.
• Maintain clear documentation and audit trails to support transparency, assurance and audit requirements.

To provide first line finance administrative support to department(s) / division(s), ensuring the accuracy of UCL's general ledger and projects (excluding research) through general accounting and transaction processing. The post holder will deliver an excellent customer focused service, support day-to-day finance operations such as journals, reconciliations, invoicing and purchasing, and work collaboratively with colleagues across finance to continuously improve financial systems, processes and workflows.