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136,000+ live jobsOn-site in London·Part-time·Added 5 days ago (last checked 7 Oct)
142 open roles
Part-time
Per the ad.
Work on-site in London
No relocation package mentioned.
41 days holiday
Per the ad, which doesn’t say whether bank holidays are on top.
Cycle to work and season ticket loan
Commuter benefits named in the ad.
As well as exciting opportunities, UCL offers a range of great benefits.
Find out more: UCL Rewards and Benefits
You are a highly organised, proactive and experienced professional who enjoys working in a fast-paced environment where priorities can change quickly. You are confident managing a complex executive diary and understand that effective diary management is about much more than scheduling meetings - it requires judgement, diplomacy, curiosity and a clear understanding of priorities.
You are comfortable working with senior stakeholders and have the confidence to build trusted relationships while remaining appropriately professional and discreet. You can communicate tactfully and assertively, including when you need to challenge a request, manage competing demands or protect senior leadership time. You have excellent attention to detail and can anticipate potential issues before they arise, while remaining calm and solutions-focused when unexpected changes occur.
You are someone who takes ownership, uses initiative and looks for ways to improve processes rather than simply following them. You enjoy working collaboratively and understand the importance of clear communication and strong handovers within a job-share arrangement and across a wider executive support team. You are also comfortable working across organisational boundaries and building positive relationships with colleagues at all levels.
Discretion and confidentiality are essential to the role, and you will be trusted to handle sensitive information with the highest level of professionalism. You will bring a warm, friendly and welcoming approach to the front-of-house aspect of the role, while being able to operate confidently in a high-profile environment involving senior internal and external stakeholders.
Most importantly, you will be a reliable and proactive partner to your job-share colleague, helping to ensure that the office operates smoothly and that the President & Provost's time is managed effectively.
This is a part-time job-share role, working 0.6 FTE from Monday to Wednesday from the office, providing high-level diary support to the President & Provost.
You will be responsible for managing the President & Provost's complex and demanding diary, ensuring that their time is prioritised effectively and that commitments are carefully balanced.
You will act as a guardian of the President & Provost's time, using initiative and sound judgement to manage competing requests, identify potential diary clashes or risks, and find practical solutions. You will need to understand priorities, build a strong working relationship with the President & Provost and have the confidence to challenge requests or say no when appropriate.
The role also involves coordinating meetings, events, travel, accommodation, venues and catering, as well as supporting overseas visits and ensuring the President & Provost has the information and logistical support needed to fulfil their commitments. You will maintain accurate office tools and systems and contribute to improving processes and ways of working.
Alongside diary management, you will provide ad hoc support and a professional, welcoming front-of-house service to visitors, staff and stakeholders. You will work closely with Executive and Personal Assistants across UCL's leadership teams and contribute to a collaborative wider executive support function.
This is an opportunity to work at the heart of a high-profile university office, supporting senior leadership in a fast-paced, complex and highly sensitive environment, while building strong relationships across UCL and contributing to the smooth running of the President & Provost's Team.
This role requires you to work on site from Monday to Wednesday of every week.
If you have any questions about the role or the application process please contact Passant Khalifa (Senior Recruiter) at p.khalifa@ucl.ac.uk
UCL's Office of the President & Provost supports the President & Provost across the full range of their responsibilities as the academic leader of the university. The team provides high-level logistical, administrative, executive and policy support, enabling the President & Provost and their leadership team to deliver strategic priorities and lead change across UCL.
The office operates in a fast-paced, high-profile and highly sensitive environment, working closely with colleagues across UCL and with external stakeholders. The President & Provost represents UCL nationally and internationally and engages with governments, organisations and other stakeholders across the higher education sector.
The team works collaboratively with UCL's Business Operations Service (BOS) and the wider network of Executive and Personal Assistants. Together, they provide coordinated, professional and effective support to senior leaders across the university.
The environment requires professionalism, discretion, confidentiality, flexibility and excellent relationship-building skills, particularly when working with senior colleagues and high-profile internal and external stakeholders.
As London's Global University, we know diversity fosters creativity and innovation. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong.
We particularly encourage applications from candidates underrepresented in UCL's workforce, including those from Black, Asian and ethnic minority backgrounds, disabled people, and - for Grade 9 and 10 roles - women."
UCL Equality, Diversity and Inclusion.
Applicants should also familiarise themselves with UCL's policies on:Prevention of Bullying, Harassment and Sexual Misconduct PolicyandPersonal Relationships Policy
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