Receptionist and Administrator

We are seeking to recruit a part-time Receptionist/Administrator on a job share basis to support with our busy reception function. This is a fast-paced and diverse key role at the school which has lots of day-to-day interaction with our staff, students, parents and visitors.

The ability to provide a warm and welcoming atmosphere together with being able to prioritise differing responsibilities is a key requirement for this role. Experience of working in an educational environment, where safeguarding is a priority, would be advantageous but not essential, as full training will be provided.

Experience of working in a job share capacity would be desirable but not required as full support will be given as part of the induction and ongoing CPD process.

Key Responsibilities

Reception

• Provide a warm, welcoming front-of-house presence for all guests, signing in visitors in accordance with safeguarding requirements.
• Interact positively with children to provide general day-to-day assistance.
• Undertake general reception duties, promptly answering telephone, email, and face-to-face enquiries and passing on messages efficiently.
• Book the meeting room for staff and ensure it is cleared after use, alongside managing daily student bookings for the school coach.

General Administration Duties

• Produce, proofread and send Clarion Calls, including the Dunottar Download.
• Assist in arrangements for school trips, events and after-school clubs.
• Photocopy, file, email and complete routine correspondence.
• Work alongside the school nurse to assist with pupil first aid and welfare duties, looking after sick pupils and liaising with parents and staff.
• Manage the daily storage and organisation of mobile phone boxes for each year group.
• File and archive records securely.
• Deal with incoming deliveries and ensure items are stored appropriately.
• Maintain pupil records on the school computer system. Administer and monitor school mailboxes.
• Assist the Finance Department with general accounting and administrative support

Additional Responsibilities

• Manage school coaches and lettings administration, including liaising with hirers, invoicing and maintaining related records.
• Coordinate operational administration, including transport queries, supplier records, diary management and lost property enquiries from students and parents.
• Provide comprehensive administrative support through report preparation, correspondence and record maintenance.
• Act as a designated Fire Warden, assisting with building evacuations and routine safety checks.

This job description is not intended to be all-inclusive, and the post holder may perform other duties reasonably required by the Headmaster. Applications will be considered on a rolling basis and we reserve the right to recruit before the deadline therefore early applications are encouraged.