Junior Executive Assistant - Legal, Risk and Compliance

We offer a variety of learning and development opportunities to members of our Business Services team, including sessions open to everyone on topics ranging from personal impact and resilience to written communication. We also run a series of development programmes for supervisors and managers, as well as various bespoke team and one-to-one sessions.

Our Network of Networks

The firm has eleven employee networks run by employees and supported by partners. Collectively, we form a Network of Networks, and our aim is to foster a spirit of inclusion, both amongst the networks and the firm more widely. We work collaboratively to create a more open minded and inclusive work environment.

We strive to make people feel comfortable about bringing their authentic selves to work.

Each network offers an informal support mechanism for employees with shared backgrounds, perspectives or interests and hosts a number of exciting formal and informal events throughout the year, which are open to everyone. They're a great way to meet new people in the firm, as well as to celebrate difference and learn about a variety of experiences and perspective

We are recruiting for a Junior Executive Assistant to join our Legal Risk & Compliance team.

We are recruiting for a Junior Executive Assistant to join our Legal Risk & Compliance team. The role is to work Monday to Friday, 9.30am to 5.30pm (although, as with all client-led industries, a degree of flexibility is required).

The successful candidate will provide professional support to our Legal, Risk and Compliance team, undertaking complex tasks and projects and playing a critical role in managing all routine and daily administrative tasks.

This role is an excellent opportunity for someone who is sufficiently experienced to influence stakeholders, build strong working relationships, and is keen to provide an exceptional service working within a challenging and demanding environment.

The key responsibilities of this role are set out below and there may be others which are not listed. You may be required on occasion to work outside our normal working hours of 9:30am to 5:30pm.

• Collating information from other Business Services teams to respond to client questionnaires and register the firm on accounts payable systems.
• Act as gatekeeper for stakeholders (e.g. inbox management, take and share messages, manage expectations of callers, and direct queries appropriately).
• Managing and documenting key decisions in compliance logs.
• Use initiative to manage emails and develop and maintain systems to promote efficiency.
• Extensive and proactive diary management, including understanding individual preferences, prioritising commitments, resolving clashes and ensuring meeting invitations are appropriately actioned.
• Organise internal and external meetings, including all ancillary arrangements such as meeting rooms, refreshments, itineraries, technical support and document preparation.
• Arrange business travel through the firm's Travel Management Company and online travel portal, including maintaining travel profiles, obtaining visas and travel documentation, and monitoring travel guidance and safety requirements.
• Draft, create, amend and format high-quality correspondence, reports, presentations, agendas, documents, diagrams, spreadsheets and policies.
• Provide general administrative support, including document production, indexing, copying, printing and scanning.
• Undertake additional ad hoc duties to support the Legal, Risk and Compliance team, as identified by the Practice Support Manager and as required.
• Support financial and operational management activities, including monitoring budgets and expenditure, maintaining accurate records and management information and supporting reporting and planning processes.
• Own, maintain and monitor key departmental data.
• Proactively maintain and update contact information within Outlook and the firm's Client Relationship Management system (Dynamics).
• Build strong relationships with, and maintain a comprehensive understanding of, key stakeholders, projects, initiatives and business priorities.
• Build strong relationships with other teams within the firm and promote the effective and efficient use of firm-wide support services.

Team Collaboration, Continuous Improvement and Compliance

• Attend and actively contribute to team meetings, taking ownership of agreed actions and follow-up activities.
• Act as a change champion and first responder, supporting stakeholders through the implementation of new processes, systems and ways of working.
• Identify and facilitate knowledge sharing within the peer group and wider team, providing support and cover during absences and periods of increased workload.
• Maintain a comprehensive knowledge of, and ensure compliance with, the firm's policies, procedures, quality standards and regulatory requirements.
• Contribute to continuous improvement initiatives, identifying opportunities to enhance processes, efficiency and service delivery across the team.