Team Secretary

You will be required to assist in carrying out the following tasks:

• Provide a professional, efficient and responsive administrative service to the Reading team, assisting with internal and external enquiries.
• Manage incoming telephone calls, post and courier arrangements, directing enquiries and correspondence appropriately.
• Prepare, format and proofread letters, reports, presentations, tender submissions and other documentation to a consistently high standard, ensuring compliance with the Ridge style and agreed quality procedures.
• Coordinate meetings and surveyor appointments, arrange travel and accommodation as required.
• Arranging training sessions, social activities and marketing events, including arranging refreshments, catering and meeting materials.
• Liaise with colleagues, clients and suppliers, to ensure effective support is provided.
• Raising of invoices and purchase orders in a timely manner, monitor outstanding client invoices and assisting with the chasing of debts.
• Assist with the production, printing and binding of reports, presentations and promotional materials.
• Maintaining project trackers, monitoring progress, key dates and actions and supporting the timely delivery of assessments.
• Set up new projects and submissions accurately and promptly, ensuring the required documentation, systems and records are in place.
• Support business and project governance and compliance.
• Provide administrative support for bids and submissions, coordinating inputs, formatting documents and monitoring deadlines.
• Taking team meeting minutes and managing actions.
• Provide general administrative support to the team and undertake other reasonable duties required to support effective project and team delivery.

To apply for this role you must evidence / possess:

• Ability to work proactively and efficiently
• Excellent communication skills
• Experience of working in a similar role
• Competent user of Microsoft Office 365
• Willingness to assist with similar duties to other teams when required