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Team Secretary

On-site in Oxford·Full-time·Added 24 days ago

Oxford Health NHS Foundation Trust

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Overview

Job details

Permanent contract
Full-time.

Requirements

Work on-site in Oxford
No relocation package mentioned.

Benefits

27 days holiday + bank holidays
Paid annual leave, per the ad.
Cycle to work scheme
Commuter benefits named in the ad.

Skills

Nice to have

The role

Job overview

Are you an experienced admin individual looking for a new role in a fast paced Acute Mental Health Ward?

A new opportunity has arisen for a team secretary within the Ashurst Ward, Littlemore Mental Health Hospital, Oxfordshire.

We have a great team staff working within admin. We help enable the Doctors and Nursing Staff to concentrate on patient care by providing accurate and efficient admin support.

This role provides administrative support to Ashurst Ward, the Consultant, the Doctors and the Clinical Ward Staff whilst working within the current admin team,

This is a full time role, Mon-Fri 9am-5pm (37.5 Hrs) per week.

Main duties of the job

The overriding duty of this role is to provide secretarial support to the Ward.

Managing the admin diary, along with your own, booking ward rounds for the Consultant and Doctors, using the telephone with good communication skills.
Sending and receiving of emails.
Acting accordingly upon the content each email.
Daily use of word and excel documents, creating and updating.
Minute Taking

You will need to be able to communicate with people in a confident and positive manner as you work closely with the Ashurst Team on a daily basis. You will be speaking on the telephone, so a good telephone manner is a must.

This role requires use of all of the essential Microsoft Packages and working on our Rio systems which holds all patient data. You will be using all systems daily so a good understanding of they systems would really help.

Working for our organisation

Our vision is that no matter who you are or where you are, you will tell us that you receive: "Outstanding care delivered by an outstanding team"

Our values are: "Caring, safe and excellent"

Oxford Health NHS Foundation Trust provides physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.
Our services are delivered at community bases, hospitals, clinics and people's homes, delivering care as close to home as possible.
Our vision is that no matter who you are or where you are, you will tell us that you receive: "Outstanding care delivered by an outstanding team"
Our values are: "Caring, safe and excellent"

At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include:

• Excellent opportunities for career progression
• Access to tailored individual and Trust wide learning and development
• 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
• NHS Discount across a wide range of shops, restaurants and retailers
• Competitive pension scheme
• Lease car scheme
• Cycle to work scheme
• Employee Assistance Programme
• Mental Health First Aiders
• Staff accommodation (please note waiting lists may apply)
• Staff networking and support groups hosted by our Equality, Diversity & Inclusion team

Detailed job description and main responsibilities

We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the "supporting statement" element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application.

The essential and desirable criteria will be used to shortlist for interview, and you should ensure that you refer to these within your application to increase your chances of being selected for interview.

Person specification

Qualifications - Academic/Skills/Professional

Essential criteria

GCSE A-C or equivalent in English and Mathematics

Desirable criteria

NVQ Level 2 in Business & Administration

Further Training or Job Related Aptitude and Skills

Essential criteria

Microsoft Package experience
Good understanding of the General Data Protection Act

Desirable criteria

Desire to attend courses relating to role, as appropriate.
Experience of Minute Taking
Experience of using Rio

Experience

Essential criteria

Experience of working in an office environment

Desirable criteria

NHS experience

Personal Qualities

Essential criteria

Good communication skills with an empathetic approach.
Ability to work under pressure in a calm manner
Flexibility in approach and able to follow and update the changing needs of the service/team.