Medical Secretary

Employer information

Please note that this post may close earlier than the indicated closing date if a sufficient number of applications are received.

Job overview

We are seeking an enthusiastic, organised and proactive Medical Secretary to provide comprehensive secretarial and administrative support to the Consultant Psychiatrist and wider medical team within our Psychiatric Intensive Care Unit (PICU).

This is a rewarding opportunity to work within a specialist inpatient mental health service supporting individuals with complex and acute mental health needs. The role is integral to the smooth running of the medical service and offers the chance to work closely with consultants, doctors, multidisciplinary colleagues, patients and carers.

Main duties of the job

As Medical Secretary, you will be responsible for delivering a high-quality secretarial service to the medical team, ensuring the timely production and management of clinical correspondence, reports and documentation. You will act as a key point of contact for internal and external stakeholders and play a vital role in supporting effective communication across the service.

A key aspect of the role is attending weekly Multidisciplinary Team (MDT) meetings, where you will accurately document discussions, clinical decisions, actions and outcomes, ensuring records are produced in a timely and professional manner.

• Your duties will include:

  • Providing comprehensive secretarial support to the Consultant Psychiatrist and medical team.
  • Attending MDT meetings and Ward Rounds and producing accurate notes and action records.
  • Typing and processing clinical correspondence, reports, discharge summaries and referral letters.
  • Liaising with ward staff, community teams, GPs, carers and external agencies.
  • Maintaining patient records and ensuring information is accurately recorded on Trust systems.
  • Responding to enquiries from internal and external stakeholders in a professional and confidential manner.
  • Supporting the administration of Mental Health Act documentation, tribunal reports and other statutory processes as required.
  • Ensuring all work is completed in line with information governance and confidentiality standards.

Working for our organisation

Welcome to Birmingham and Solihull Mental Health NHS Foundation Trust. Our 4000 clinical and support staff help us to improve mental health wellbeing and meet the needs of the 70,000 people we serve each year. We provide a range of mental healthcare services across Birmingham and Solihull, as well as specialised services nationally. We also offer medical, nursing and psychology training and are proud of our international reputation for both research and innovation.

Our population is culturally diverse, characterised in places by high levels of deprivation which create an increasing demand for our services and a necessity for us to make sure everyone can access the help they need. We are a team of compassionate, inclusive and committed people working together to provide excellent care to support our community. If you are looking for a place to belong, where you can make a real difference to people's lives, join our team where our warm welcome is waiting for you.

Person specification

Qualifications

Essential criteria

• Amspar
• NVQ 3 Business Administration
• English GCSE

Desirable criteria

• RSA / OCR Level 3

Experience

Essential criteria

• Minute Taking

Desirable criteria

• Experience of working in a Mental Health/Psychology or Multi-disciplinary based Service

Skills

Essential criteria

• Accuracy (Spelling, Grammar, writing skills)

Additional employer information

Our Trust is committed to treating individuals fairly and ensuring they have the same opportunities to fulfil their potential, even if this means doing things differently for different people sometimes. We are working hard to ensure our workforce reflects the diversity within Birmingham and Solihull and that our services meet the needs of all diverse service users and carers.

The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. As part of our safe recruitment practice pre-employment checks will be undertaken before any appointment is confirmed. As part of the selection process you may be required to undergo a Disclosure and Barring Service (DBS) check, however all cases of criminal record history are dealt with on a case by case basis.

Please note, if applicable for your role you will be required to cover the cost of your DBS certificate. This will be deducted from your salary over 3 months.

All successful applicants will be required to complete the Trust's induction programme. The Fundamental (Statutory and Mandatory) training will be in an e-learning format. You will be required to complete training modules online (approx. 9-14 hours depending on post) by the end of your second week with us.

If you are successful at the shortlisting stage of the recruitment process we may contact you via email to advise you of the interview details. Please ensure you access your email account from which you applied regularly once the position has closed. Our selection process may involve more than one interview or assessment.

Applications from job seekers who require sponsorship to work in the United Kingdom (UK) are welcome and will be considered alongside all other applications. However, please ensure that you check if this role meets the eligibility criteria for sponsorship. Non UK /Republic of Ireland candidates wishing to apply can self-assess the likelihood of obtaining a Certificate of Sponsorship here Browse: Work in the UK - GOV.UK (www.gov.uk). The minimum salary threshold for a Health and Social Care is £25,000 and for the Skilled Worker route is £38,700. If the starting salary for this role is below this, we will not be able to provide sponsorship.

Overseas applicants applying for entry clearance into the UK must present a criminal record certificate from each country they have resided in continuously or cumulatively for 12 months or more in the past 10 years. Guidance can be found here Criminal records checks for overseas applicants - GOV.UK (www.gov.uk)

Relocation expenses may be reimbursed subject to eligibility. The policy provides for reimbursement up to £8,000.

Please note - if you are applying for a role within Police custody, due to Police Vetting requirements you must have been a UK resident for the last years.

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Application numbers

We highly recommend you submit your application as soon as possible, this post may close earlier than the indicated closing date if a sufficient number of applications are received.

Documents to download

• Job Description (PDF, 248.6KB)
• Person Specification (PDF, 176.6KB)
• Everyday Behaviours Guide (PDF, 159.9KB)
• Recruitment Fraud and Fees Notice (PDF, 280.6KB)
• Artificial Intelligence (AI) Statement (PDF, 272.6KB)
• Recruitment Equality, Diversity and Inclusion Statement (PDF, 288.6KB)