Fleet Asset Management [FAMS] Administrator

Balfour Beatty Rail are recruiting for a FAMS Administrator to provide Depot support through the effective use of the Fleet Asset Management System (FAMS) for
the Seasonal Treatment MPV fleet, ensuring all asset and inventory activities—including
configuration management, stock control, procurement, and accurate record-keeping—are efficiently tracked and reported.

This role plays a key part in enabling the efficient planning and execution of maintenance and repair activities, directly maximising asset availability and reliability across the contract.

FAMS Expert for the Depot.

Mentoring, dashboard development, generating and interpreting system reports to support maintenance and inventory management.

Support the Supervisor in tracking PPM completion via the population of the PPM tracker to reconcile the scheduled vs actual activity, and population of the completed WO number.

Assist the Supervisor with the identification of defunct PPM WOs and liaise with the NR
Systems team to have them completed, no-work-planned.

Assist with reports to conduct assurance activities relating to asset configuration,
including asset numbers, serialised parts, and condition coding.

Work collaboratively with engineering and operational teams to improve data capture,
reporting, and system functionality.

Support Network Rail (NR) with the testing and implementation of system updates,
training, and process change management.

Conduct cycle counts to reconcile physical stock with system records, aiming for 100%
annual coverage. 

Monitor and propose Reorder Points (ROP) and Economic Order Quantities (EOQ) for all stock items to ensure timely replenishment and cost efficiency.

Maintain accurate BIN locations for all items to support efficient picking, storage, and
cycle counting.

Record all inventory movements (issue, transfer, return) in FAMS to maintain traceability and stock accuracy. Including the Shipment Receipt and inspection on receipt of stock.

Raise NCDs [Non-Conformance Deliveries] to highlight quality issues relating to stock or
process violations. 

Support the Supervisor in the raising of NCDs for in-service failures which may constitute a warranty claim.

Provide up-to-date inventory information to help ensure required parts are available for
scheduled maintenance and repairs.

Coordinate the purchase of non-FAMS items, consumables and services to ensure timely procurement to support depot operations and maintenance activities.

Process Goods Receipt Notes (GRN) by sending a copy of the Delivery note to the
purchasing department. 
 
 

Experience in a maintenance, engineering, or asset management environment (railway or similar regulated industry preferred).

Experience with inventory management, including setting and monitoring Reorder Points (ROP) and Economic Order Quantities (EOQ).

Experience in maintaining accurate BIN locations, conducting cycle counts, and reconciling physical stock with system records.

Application of LEAN Principles and tools for storeroom environments.

High attention to detail and accuracy in data entry and record-keeping.

Good communication skills for liaison with engineering, operations, and management teams.

Ability to provide guidance and mentorship to depot staff on FAMS-related issues, supporting their effective use of the system.

Experience of Inventory management within an asset maintenance environment, including the application of LEAN methodologies.

Strong IT skills, with experience in asset management or maintenance management systems (e.g., FAMS, Maximo, SAP, or similar)

Competence in Microsoft Office (Excel, Word, Outlook)

Day in, day out, our teams deliver some of the UK’s most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.

As if contributing to and supporting work that makes life better for millions wasn’t rewarding enough, we offer a full range of benefits too. You’ll have the freedom to shape the package that’s right for you and your life. Here are some of our key benefits:

- You'll receive a competitive annual leave entitlement, which may vary depending on your role, site, working pattern and applicable terms and conditions.
- Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
- Pension, share incentive plan, volunteering leave, recognition schemes and much more…