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Administration Officer

On-site in Sutton in Ashfield·Full-time·Added today (last checked 9 Nov)

Sherwood Forest Hospitals NHS Foundation Trust

38 open roles

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Our summary

Salary: £25,760 - £27,476 a year
About £1,840 - £1,940 a month after tax.
Work mode: On-site, Sutton in Ashfield
Contract: Full-time
Closing date: Apply by Thursday 19 November

Skills

Nice to have

The role

Job summary

Sherwood Forest Hospitals are seeking an enthusiastic, motivated, and dedicated Administration Officer to join our friendly Pharmacy Administration Team. This is an exciting opportunity to become part of a supportive and professional department within a modern, spacious, and state-of-the-art hospital environment.

As an Administration Officer, you will play a vital role in supporting the Pharmacy Department by providing high-quality, efficient, and accurate administrative and secretarial services. Your contribution will help ensure the smooth running of the department and support the delivery of outstanding patient care.

This role is ideal for someone with excellent organisational and communication skills, a keen eye for detail, and the ability to thrive in a busy and varied workplace. In return, you will have the opportunity to work alongside a dedicated multidisciplinary team and make a real difference to the patient experience.

If you are passionate about delivering excellent service, enjoy working in a fast-paced environment, and are looking for a rewarding role within the NHS, we would love to hear from you.

Main duties of the job

To understand the role in more detail, please refer to the attached job description and person specification.

About us

We are an award-winning NHS Foundation Trust working alongside health and social care colleagues across the county to provide acute and community healthcare services to more than 420,000 people across Mansfield, Ashfield, Newark and Sherwood, and parts of Derbyshire and Lincolnshire.

We put the patient at the heart of everything that we do and it is our aim to make sure that every patient is treated as we would want a member of our own family to be treated. At the same time, we expect our staff to be caring, kind and courteous to each other and to look out for each other. We believe that we are truly a clinically-led organisation.

We are proud that our Trust colleagues have voted us the best acute Trust to work for in the East Midlands for seven years running in the National NHS Staff Survey, while the Care Quality Commission has rated our Trust as 'outstanding' for care and our King's Mill Hospital as the only 'outstanding' NHS-run hospital in the East Midlands.

Not all of our roles are eligible for visa sponsorship. To find out which roles are eligible, please refer to the shortage occupation list found here:

Skilled Worker visa: eligible healthcare and education jobs - GOV.UK

Home Office guidance has changed as of 9th April. Anyone that requires switching visa type may not be eligible for sponsorship even if the role is on the shortage occupation list.

Job description

Job responsibilities

To understand the role in more detail, please refer to the attached job description and person specification.

Person Specification

Knowledge

Essential

Administrative knowledge equivalent to NVQ Level 3, acquired through relevant qualification or through a combination of formal training and substantial practical administrative experience
including, meeting administration, diary co ordination, records management and confidentiality
Competent use of Microsoft Office
Confidentiality
To be able to clearly and accurately convey information electronically or verbally

Desirable

Knowledge of NHS
Trust Policies and Procedures
Microsoft Teams
Procurement/ordering processes
Audit and data quality processes

Qualifications

Essential

Competent use of Microsoft Office
Typing/Word Processing RSA II or equivalent English Language Grade C/4 or equivalent
NVQ Level 3 or equivalent administration qualification or equivalent knowledge gained through relevant training and practical experience

Desirable

Advanced user of Microsoft Word, Excel and Outlook
Computer database experience
Typing RSA 111 or equivalent
Additional Administration Qualifications
Shorthand Qualification

Further Training

Essential

Demonstrate a keenness to learn and develop new skills

Desirable

Microsoft Excel
Microsoft Word
Microsoft Outlook

Experience

Essential

Busy office environment
Coping under pressure
Diary and meeting co-ordination
Working to deadlines and managing competing priorities
Telephone Liaison with internal and external sources
Preparing papers, minute taking and maintaining action logs
Microsoft Word & Outlook
Handling confidential or sensitive information
Working independently

Desirable

Spreadsheets & databases
NHS experience
Procurement/orders
Reception duties or customer-facing experience
Team working
Procurement or ordering

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.