Executive Assistant

Location: Oxford, UK
Department: Corporate Operations
Company: Oxford Nanopore Technologies

Oxford Nanopore Technologies is a pioneering biotechnology company headquartered in Oxford, UK. Our mission is to bring the widest benefits to society through enabling the analysis of anything, by anyone, anywhere. We develop and commercialise innovative nanopore-based sensing technologies that are transforming the way scientists and researchers access biological information.

As we continue to grow globally, we are seeking an experienced and highly organised Executive Assistant to provide exceptional support to senior leaders within the business.

We are looking for a proactive and professional Executive Assistant to support up to three senior executives and/or Vice Presidents. This is a key role within our Corporate Operations team, providing trusted, high-quality support that enables senior leaders to focus on delivering business priorities.

You will be responsible for managing complex schedules, coordinating meetings and travel, supporting financial administration processes and acting as a key liaison between executives, colleagues and external stakeholders. Success in this role will require excellent judgement, strong organisational skills and the ability to anticipate needs in a fast-paced, dynamic environment.

• Provide comprehensive support to multiple senior executives and Vice Presidents.
• Manage complex and frequently changing diaries, ensuring priorities are effectively balanced and time is optimised.
• Coordinate leadership meetings, one-to-ones, team meetings, workshops and executive engagements.
• Prepare agendas, meeting packs and supporting documentation.
• Track actions and follow up on key deliverables and deadlines.
• Arrange domestic and international business travel, including flights, accommodation, visas, transfers and ground transportation.
• Manage bookings through approved travel systems and external providers.
• Coordinate team events, offsites and leadership workshops, including venue sourcing, logistics and communications.
• Process and reconcile expenses in line with company policies.
• Raise purchase requisitions and support purchase order processes.
• Ensure compliance with financial controls and procurement procedures.
• Maintain accurate records and administrative documentation.
• Act as a professional first point of contact for supported executives.
• Build strong working relationships across the business and with external partners.
• Facilitate effective communication between executives, their teams and Corporate Operations colleagues.
• Handle confidential and sensitive information with discretion and integrity.
• Support the maintenance of SharePoint sites, team resources and guidance documents.
• Identify opportunities to improve processes and ways of working.
• Contribute to projects and initiatives that enhance executive support and operational effectiveness.
• Provide support and cover for colleagues within the Corporate Operations team when required.

You are an experienced Executive Assistant who thrives in a busy and changing environment. You are highly organised, proactive and able to manage multiple priorities while maintaining exceptional attention to detail.

At Oxford Nanopore, you'll be part of a company that is changing the future of genomics and molecular sensing. We offer a collaborative, innovative environment where your contribution has real impact and where you will work alongside passionate colleagues helping to solve important global challenges.

If you are a highly organised Executive Assistant who enjoys supporting senior leaders and driving operational excellence, we would love to hear from you.

Apply today and help us build the future of nanopore sensing technology.