QHSE Administrator

£27,000 - £29,000 per annum - Internal secondment - 9 - 12 months / FTC

Pension and Life assurance

25 days holiday

QHSE Administrator - Escorting Services - work place will be in Heathrow IRC

Working as a key member of the QHSE Team, you will provide comprehensive administrative support to ensure the effective coordination, monitoring, and reporting of Quality, Health, Safety, and Environmental (QHSE) activities across the business.

This role is ideally suited to a highly organised individual with exceptional attention to detail, strong administrative skills. You will be responsible for maintaining accurate records, producing reports, managing data, tracking actions, and supporting QHSE compliance activities to ensure contractual, company, legislative, and best practice requirements are met.

You will play a vital role in ensuring information is accurate, up to date, and readily available, helping the QHSE Team and operational managers monitor performance, identify trends, and all drive continual improvement.

• Provide day-to-day administrative support to the QHSE Team.
• Maintain accurate QHSE records, databases, trackers, and electronic filing systems.
• Ensure all documentation is stored, reviewed, and controlled in line with company procedures.
• Coordinate QHSE activities and assist in maintaining the annual QHSE planner.
• Schedule meetings, prepare agendas, record minutes, and monitor completion of agreed actions.
• Support QHSE Advisers by preparing documentation and coordinating information requests.
• Liaise and support other QHSE colleagues with immigration and Justice.

• Produce accurate weekly, monthly, quarterly and ad hoc performance reports.
• Develop and maintain Excel-based trackers, dashboards, and management reports.
• Monitor and analyse KPI and SLA performance data, trend analysis.
• Carry out data validation and quality checks to ensure reporting accuracy.
• Identify discrepancies, gaps, and trends within QHSE data and escalate where appropriate.
• Support Power BI reporting by maintaining accurate source information.

• Ensure accidents, incidents, near misses, and hazards are recorded accurately within company systems.
• Monitor outstanding investigations and corrective actions, providing regular updates to managers.
• Maintain action trackers and ensure progress is recorded and reported.
• Assist in the distribution of lessons learned, safety alerts, and QHSE communications.
• Liaise with Group Insurance and

• Support internal remedial actions management through bespoke systems
• Assist with the administration of EcoOnline, MISHE, other business systems.
• Maintain records required to support ISO 9001, ISO 14001, and ISO 45001 compliance.
• Maintain, support and gate keeper the contracts document control system.

• Methodical and highly organised.
• Analytical with a strong eye for detail.
• Conscientious and reliable.
• Proactive and self-motivated.
• Able to work independently while supporting a wider team.
• Committed to maintaining high standards of accuracy and professionalism.