Diary Manager

• Proven ability to manage logistics and operations in a fast-paced, high-pressure environment.

• Excellent organisational skills with strong attention to detail.

• Sound judgement and ability to prioritise competing demands effectively, knowing when to escalate issues.

• Strong communication and interpersonal skills, with confidence dealing with senior stakeholders.

• High levels of discretion, integrity and professionalism.

• Ability to remain calm, flexible and responsive under pressure, including outside normal working hours when required.

• Strong team-working skills and a willingness to be flexible to meet business needs.

£31,402

The salary for this role is £35,240 (London) or £31,402 (National).

For existing civil servants, the usual policy on level transfer and promotion will apply and is non-negotiable. More information can be found in our 'How to Apply' section further down on this page.

A Civil Service Pension with an employer contribution of 28.97%

Alongside your salary of £31,402, Ministry of Housing, Communities and Local Government contributes £9,097 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides (opens in a new window).

For Ministerial Office roles, a Private Secretary allowance is eligible.

At MHCLG we offer many benefits that range from tailored career pathways and flexible working to MyLifestyle Staff Benefits Scheme, Childcare Vouchers, and Cycle to Work Schemes. For more information, please click here.

Employees appointed to eligible Private Secretary roles (Assistant Private Secretaries, Private Secretaries and Principal Private Secretaries) within Ministerial or Permanent Secretary offices are eligible for a Private Secretary allowance.

The allowance is currently 15% of basic salary and is payable in recognition of the additional responsibilities and working patterns associated with Private Office roles.

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

We are MHCLG

Do you have excellent organisational and prioritisation skills with the ability to manage your workload autonomously?

Are you able to deliver at pace with agility and flexibility? Do you have excellent attention to detail and coordination skills?

If so, we have exciting opportunities for Diary Managers to join teams at the Ministry of Housing, Communities and Local Government (MHCLG), working directly with Ministers and Senior Officials in the heart of government - and we'd love to hear from you!

We are looking for enthusiastic, driven candidates to join Private Office as a Diary Manager to Ministers and Director Generals. The role requires excellent organisation and coordination, sound judgement, attention to detail and the confidence to challenge where needed.

At application and interview stage you will be asked to share a preference to work in Ministerial or Director General Private Offices. There are four positions available - two will be working in Ministerial Private Office based in London, one will be working in a Director General Private Office based in London and one will be working in a Director General Private Office based in Leeds or London.

As the Diary Manager your responsibilities will include:

• Working closely with the Minister or Director General and understanding their needs and priorities and ensuring their time is used strategically, efficiently and in line with departmental and governmental priorities

• Supporting the smooth running of the diary, managing and prioritising conflicting requests for meetings.

• Compiling and organising daily briefings for meetings and events to support private secretaries, including external visits

• Managing invitations from external stakeholders, commissioning advice from policy officials as needed to help prioritise.

• Building excellent relationships with other Private Secretaries from Ministers, SpAds and Director General offices, and policy colleagues across the department.

• Organise any domestic and international travel arrangements, including flights, accommodation, transportation and itinerary planning.

• Coordinating meetings, including booking rooms, managing logistics and liaising with other Private Offices, senior officials and external stakeholders.

• Supporting further corporate and discrete pieces of office business as required.

Flexible working, Full-time, Job share, Part-time

Apply before 11:55 pm on Thursday 15th October 2026

484005

Executive Officer

Permanent

Administration / Corporate Support

4

Leeds, London

National Office: BPSS

London Office: BPSS + CTC

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