FM Administrator

On-site in Beith·Full-time·Added 6 days ago (last checked 26 Oct)

Dowds Group

18 open roles

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Our summary

Work mode: On-site, Beith
Contract: Full-time
Holiday: 41 days holiday

Skills

Requirements

What we're looking for

Previous experience in an administrative role, ideally within FM, construction, engineering, or a service‑based environment
Strong organisational skills with excellent attention to detail
Good working knowledge of Microsoft Office, particularly Excel and Outlook
Confidence handling financial data such as invoices, costs, and trackers
Ability to prioritise tasks and work effectively in a deadline‑driven environment
Strong communication skills, both written and verbal

Nice to have

Experience working within a Facilities Management or contract‑led business
Familiarity with work order systems or CAFM platforms
Basic understanding of commercial or contract administration
Experience supporting multiple stakeholders across operational teams

Pay & benefits

What you'll get

41 Days Holiday
Early Finish Fridays
Private Medical
Bonus
Wellbeing Initiatives
Pension
Plus, many more

The role

Dowds Group is seeking an organised and proactive Facilities Management (FM) Administrator to support the effective delivery of our FM contracts at our Beith office. This role plays a key part in ensuring strong administrative, financial, and operational support to Project Managers and the wider FM team.

The successful candidate will be detail‑driven, commercially aware, and comfortable working in a fast‑paced, contract‑based environment. This role will be based in Antrim.

What you'll do

What you’ll be responsible for

Provide day‑to‑day administrative support across FM contracts
Assist with job logging, work order management, and contract records
Support Project Managers with forecasting, budget tracking, and cost control information
Collate and check supplier invoices, timesheets, and back‑up documentation
Support invoice preparation and validation prior to client submission
Maintain accurate contract, variation, and change control records
Produce basic reports, dashboards, and KPI information for review
Manage documentation related to compliance, certifications, and audits
Act as an administrative point of contact for clients, suppliers, and internal stakeholders
Maintain filing systems, trackers, and shared drives to ensure data accuracy and accessibility

About Dowds Group

Industry: Engineering

In their own words

About the company & team

Dowds is a long established, multidisciplinary engineering and construction Building Services Engineering company headquartered in Ballymena, Northern Ireland. Founded in 1978, our expertise spans the full lifecycle of complex-built environments from initial design and systems integration through to installation, commissioning, and handover. Across specific sectors: life science, commercial, education and healthcare.

Operating at a gold standard for best managed company and investors in people, our vision is to set the standard for excellence, driving progress, responsibility, and lasting impact. While keeping our clients and our people at the heart of what we do. 