Office Administrator

At Geely, our story began in 1986 with a simple but powerful idea, an idea that has driven us to become one of the world's most forward-thinking automotive groups. For nearly three decades, we've been redefining mobility through our iconic global brands, including Geely Auto, Volvo Cars, Polestar, Lotus, Zeekr, Lynk & Co, the London Electric Vehicle Company, Farizon, and more. We are Geely Auto UK, the UK arm of Geely Auto Group. Having entered the market in 2025 with our first electric SUV, the Geely EX5, we're continuing to grow rapidly as we build a nationwide dealer and service network.

Job purpose

The Office Administrator will provide high-level administrative support to GAUK. This role involves managing day-to-day administrative tasks and ensuring seamless operational support. The employee will be a highly organised, proactive individual with excellent communication and coordination skills, and the ability to maintain confidentiality.

Main responsibilities

• Administrative Support
  Manage the General Manager's schedule, meetings, correspondence, documentation and day-to-day office administration.

• Office & Front-of-House Coordination
  Act as a first point of contact for visitors, deliveries, calls and general enquiries, ensuring a professional and welcoming office environment.

• Cross-Functional Coordination
  Work with different departments to support communication, document management, data entry and the resolution of operational issues.

• Procurement & Supplier Management
  Manage office supplies and equipment procurement, maintain inventory levels and coordinate with vendors and suppliers to ensure timely and cost-effective delivery.

• Travel & Expense Management
  Arrange business travel, accommodation and related expenses for the General Manager and support wider business travel requirements.

• Task & Action Management
  Monitor and follow up on action items, ensuring deadlines are met and proactively addressing potential issues that could affect workflow.

• Reports & Document Preparation
  Prepare reports, presentations and business documents while maintaining accurate, organised and accessible company records.

• Confidentiality & Compliance
  Handle confidential and sensitive information with discretion while ensuring activities follow company policies, procedures and ethical standards.

• Office Events & Process Improvement
  Support employee engagement events and contribute to the continuous improvement of office administration processes to improve efficiency and consistency.

Education, Skills and Personal characteristics required

• Minimum 3 years' experience in an administrative role, preferably supporting senior management within a similar industry.

• Level 3 or higher qualification in Business Administration is desirable but not essential, depending on experience.

What can we offer you beyond the salary

• 25 days annual leave + bank holidays

• Company pension scheme

• Geely ECOS scheme

• x6 Life assurance

• Enhanced Maternity and Paternity Pay

• Medicash

• Bike2work scheme

We are an equal opportunities employer

At Geely Auto UK, we value diversity and inclusion and welcome applications from all candidates. We are committed to fair recruitment and ensuring everyone has the opportunity to reach their full potential. If you believe you are right for this role, we warmly welcome your application.