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Scanning & Quality Assurance Administrator

On-site in Basildon·Full-time·Added today (last checked 9 Nov)

Essex Partnership University NHS Foundation Trust

51 open roles

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Our summary

Salary: £25,760 - £27,476 a year
About £1,840 - £1,940 a month after tax.
Work mode: On-site, Basildon
Contract: Full-time
Closing date: Apply by Thursday 19 November
Holiday: 27 days holiday + bank holidays
Commute: Season ticket loan

Skills

Nice to have

Records Management

The role

Job summary

Scanning & Quality Assurance Administrator Band 3 - £25,760 - £27,476 per annum pro rata Monday - Friday 9am - 5.30pm (with 1 hour lunch) Basildon Mental Health Unit 2x Full Time Posts covering secondments Post 1: Fixed Term Contract until 31 March 2027 Post 1: Fixed Term Contract until 9th July 2027

We are looking for reliable and detail-focused Scanning and Quality Assurance Clerks to join our team based at Basildon Mental Health Unit, part of Essex Partnership University NHS Foundation Trust (EPUT).

This role plays a vital part in supporting the Trust's digital transformation by ensuring patient records are accurately scanned, quality checked, and properly indexed. By maintaining high standards in document handling and electronic recordkeeping, you will help clinicians and healthcare professionals access timely and accurate patient information, ultimately contributing to improved patient care.

Main duties of the job

Key Responsibilities

Collect, prepare, scan, and upload patient documents in line with Trust procedures

Carry out quality assurance checks on scanned and indexed documents

Monitor and process documents through Mobius, Paris, Laserfiche and Quickfields workflows

Ensure accurate indexing, metadata assignment, and document classification

Respond to user queries and escalate technical issues where needed

Provide occasional cross-site support to cover leave or sickness

Support the training of new staff in scanning and QA procedures

What We're Looking For

Excellent attention to detail and accuracy

Confident IT user with the ability to follow structured processes

Flexible and proactive, with a willingness to travel between sites when needed

Previous experience in scanning, records management, or a similar admin role is desirable

This is a great opportunity to join a supportive team and contribute to the Trust's digital transformation, helping improve patient care through high-quality electronic recordkeeping.

About us

Valuing you. Recognising your dedication. At EPUT, we look after you.

Receive supervision and support to help you fulfil your potential.
Join an inclusive EPUT community and connect with others through engagement events and equality or champion networks.
If you need help, we provide mental health and wellbeing services, occupational health advice and counselling.
We run recognition awards to recognise staff's hard work and dedication.

Benefits

27 days holiday, plus bank holidays, rising to 33 days after 10 years' service.
Excellent pension of up to14.5% of your pensionable pay.
Staff discounts include Blue Light Card, NHS discount offers, and staff benefits.
£8K relocation package if you move to Essex to join us
Season ticket loans are interest-free to cover the cost of travelling to and from work via tram, rail, or bus.

Work that wraps around your needs

Flexible working: available from day one for most roles.
Job share: Applications for job shares are welcomed.

Job description

Job responsibilities

Please check the Job Description and personal Specification

If you would like to discuss the post in more detail, please contact: Keeley Mayes: 07580 424142

Person Specification

Knowledge

Essential

Evidence of ability to learn new IT systems

Desirable

IT Skills and Knowledge of Scanning
Knowledge of Data Protection Act

Skills/Experience

Essential

Ability to work to deadlines and prioritise workload

Desirable

Experience of working within a healthcare environment

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.