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Executive Assistant & Business Support

Hybrid in London·Added today (last checked 12 Nov)

Department for Science, Innovation and Technology (DSIT)

14 open roles

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Our summary

Salary
£40,850 - £44,595 a year

About £2,740 - £2,970 a month after tax.

Work mode
Hybrid, London
Closing date
Apply by Monday 16 November
Holiday
25 days holiday
Pension
28.97% employer pension

Skills

Nice to have

Requirements

What we're looking for

  • Experience in business management, administration, or executive support roles for senior leaders.
  • Strong organisational and multitasking abilities to organise a daily workload by priorities and able to meet deadlines in a fast-paced, dynamic environment
  • Excellent written and verbal communication skills, with the ability to communicate concisely and coherently to a wide variety of audiences.
  • Good personal resilience, comfortable with ambiguity, able to adapt to competing priorities and work flexibly.
  • Strong and supportive team-player, able to work at pace and pick up and resolve urgent requirements independently.
  • Ability to identify opportunities to improve office processes and ways of working across the team, helping to maintain efficiency for the Director and wider directorate.
  • Ability to manage correspondence and sensitive information.
  • Proficiency in Microsoft 365/Google productivity suite and digital tools.

Nice to have

  • Understanding of programme, PMO or delivery environments.
  • Experience in business management and information management.
  • Experience supporting recruitment or onboarding processes.
  • Experience in financial administration or budget monitoring.
  • Familiarity with different productivity apps and software (Slack, One Note, Trello etc).

Pay & benefits

What you'll get

£40,850 - £44,595

London: £40,850 - £44,595 (pro rata for part-time working)

A Civil Service Pension with an employer contribution of 28.97%

Alongside your salary of £40,850, Department for Science, Innovation & Technology contributes £11,834 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides (opens in a new window).

The Department for Science, Innovation and Technology offers a competitive mix of benefits including:

  • A culture of flexible working, such as job sharing, homeworking and compressed hours.
  • Automatic enrolment into the Civil Service Pension Scheme, with an employer contribution of 28.97%.
  • A minimum of 25 days of paid annual leave, increasing by 1 day per year up to a maximum of 30.
  • An extensive range of learning & professional development opportunities, which all staff are actively encouraged to pursue.
  • Access to a range of retail, travel and lifestyle employee discounts.

New entrants are expected to join on the minimum of the pay band.

Visa & relocation

This job is broadly open to the following groups:

  • UK nationals
  • nationals of the Republic of Ireland
  • nationals of Commonwealth countries who have the right to work in the UK
  • nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
  • nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
  • individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
  • Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

The role

The Government Digital Service (GDS) is the digital centre of government. We are responsible for setting, leading and delivering the vision for a modern digital government.

Our priorities are to drive a modern digital government, by:

  1. joining up public sector services
  2. harnessing the power of AI for the public good
  3. strengthening and extending our digital and data public infrastructure
  4. elevating leadership and investing in talent
  5. funding for outcomes and procuring for growth and innovation
  6. committing to transparency and driving accountability

We are home to the Incubator for Artificial Intelligence (I.AI), the world-leading GOV.UK and at the forefront of coordinating the UK's geospatial strategy and activity. We lead the Government Digital and Data function and champion the work of digital teams across government.

The Government Digital Service is where talent translates into impact. From your first day, you'll be working with some of the world's most highly-skilled digital professionals, all contributing their knowledge to make change on a national scale.

Join us for rewarding work that makes a difference across the UK. You'll solve some of the nation's highest-priority digital challenges, helping millions of people access services they need.

What you'll do

The GOV.UK Connect Hub plays a central role in setting up the new GOV.UK Connect directorate and its programme of work. It provides support in three areas: business operations, PMO and programme support. The main responsibilities of the Hub are:

  • Joining things up and building ways of working collaboratively across our programme and business operations, policy & engagement, product, engineering & architecture teams and wider across GDS.
  • Being the point of contact centrally managing internal communication and information flows across the directorate and wider across GDS.
  • Providing business management support including finance & commercial management, resource management, recruitment, onboarding etc.
  • Setting up PMO practices across governance, change management, assurance, reporting and tracking, including risks, assumptions, issues and dependencies.
  • Leading on strategic programme management including business case development, programme evaluation, benefits forecasting and realisation, research and economic analysis.

The jobholder will provide comprehensive business management and executive assistant support to the Director of GOV.UK Connect. They will ensure smooth administrative operations and support the delivery of the Hub's objectives providing regular PMO support, supporting reporting and recruitment, and supporting the Hub team with administration and logistics as required. The role involves close working with the Director, the Senior Leadership team and wider GDS.

How you'll work

Flexible working, Full-time

London

The Department operates a discretionary hybrid working policy, which provides for a combination of working hours from your place of work and from your home in the UK. The current expectation for staff is to attend the office or non-home based location for 40-60% of the time over the accounting period.

DSIT does not normally offer full home working (i.e. working at home); but we do offer a variety of flexible working options (including occasionally working from home).

DSIT cannot offer Visa sponsorship to candidates through this campaign. DSIT holds a Visa sponsorship licence but this can only be used for certain roles and this campaign does not qualify.

Apply before

Apply before 11:55 pm on Monday 16th November 2026

Reference number

489486

Job grade

Higher Executive Officer

Contract type

Permanent

Type of role

Administration / Corporate Support
Business Management and Improvement

Number of jobs available

1

Person specification

  • Executive Support, Diary and Inbox Management - lead on managing inbox, calendar and logistics for the GOV.UK Director and potential diary and executive support to other deputy directors within the directorate. Proactively balancing competing priorities to maximise available time, de-conflicting appointments, rearranging schedules and coordinating logistics for internal and cross-government meetings including with senior officials and Private Offices, sometimes at short notice. Build good working relationships with Private Offices and senior stakeholders so information is shared quickly.
  • Senior Leadership Management: Develop deep understanding of Senior Civil Servant(s) priorities to effectively flag emerging issues they should be aware of, and act where necessary to support by building relationships with key senior stakeholders and their Private Offices to ensure they are kept up to date and informed of key decisions and trade-offs. Act as a conduit for information flow between the Director and wider programme teams.
  • GOV.UK Connect Hub PMO Support - Support PMO and project activity across governance, reporting and delivery tracking. This includes keeping action logs up to date, gathering inputs, chasing follow-ups and helping prepare agendas, papers, notes and decisions. Covering the GOV.UK Connect Hub mailbox if necessary, ensuring timely triage and response to queries.
  • HR, Finance & Operational Support - Support recruitment, onboarding and team operations within the Hub, including coordination of recruitment processes and documentation. Provide support on financial administration and basic budget tracking as required.
  • Business Management: Maintain oversight of overall Hub priorities, actions and key deliverables alongside and in support of G6 Head of Hub and G7 leads.
  • Project Delivery Support: Ad-hoc project delivery support and coordination of cross-government meetings, including agendas, papers, notes and action tracking. Act as a point of contact within the Hub for general information, responding to queries and ensuring key stakeholders are directed to the appropriate sources.

Behaviours

We'll assess you against these behaviours during the selection process:

  • Working Together
  • Managing a Quality Service
  • Communicating and Influencing
  • Delivering at Pace

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

Feedback

Feedback will only be provided if you attend an interview or assessment.

Job contact

  • Name : William McKinnon
  • Email : William.McKinnon@dsit.gov.uk

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Hiring process

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience.

After submission of the first stage of your application you will be invited to complete a Civil Service Management Judgement Test. If you successfully pass the test, you will be invited to complete the final stage of the application.

Please complete the online tests as soon as possible (within 24-48 hours is recommended), the closing date for the tests is 23:55 on 16th November 2026. If you fail to complete the online test before the deadline your application will be withdrawn. Guidance for the test will be available when you are invited to take the test. The tests are administered online and accessed via the CS Jobs website.

Applications will be sifted on CV and Personal Statement.

Applications will be sifted on personal statement.

The interview will consist of behaviour and strength-based questions.

All online tests will be unavailable for candidates for the entire weekend of 14 November, between midnight on Saturday 14 November and 6am on Monday 16 November.

Sift and interview dates to be confirmed.

About Department for Science, Innovation and Technology (DSIT)

Industry
Government Administration

In their own words

About the company & team

DSIT - Digital Products - GOV.UK and Publishing

We're part of the Department for Science, Innovation and Technology (DSIT) and employ more than 1,000 people all over the UK, with hubs in Manchester, London and Bristol.

  • Email : dsitresourcing.grs@cabinetoffice.gov.uk

Additional information

Former DSIT recruitment campaigns are continuing as usual, but candidates should be aware that following the Government's announcement on the changes to some civil service departments, roles will be subject to the machinery of government moves and will ultimately be in one of the new departments. We will provide more information if you are selected for a role. This work remains of high importance to the civil service, and we thank you for your continued interest.

We are proud to be a disability confident leader and we welcome applications from disabled candidates and candidates with long-term conditions.

Information about the Disability Confident Scheme (DCS) and some examples of adjustments that we offer to disabled candidates and candidates with long-term health conditions during our recruitment process can be found in our DSIT Candidate Guidance. A DSIT Plain Text Version of the guidance is also available.

We encourage candidates to discuss their adjustment needs by emailing the job contact which can be found under the contact point for applicants section.

If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'Contact point for applicants' section.

If successful and transferring from another Government Department a criminal record check may be carried out.

A location based reserve list of successful candidates will be kept for 12 months. Should another role become available within that period you may be offered this position.

Candidates who meet the minimum benchmark may be placed on a Reserve List for consideration for similar roles, including those at a lower grade. Candidates who narrowly miss the benchmark and are not placed on the Reserve List may still be considered for an offer in a similar role at a lower grade.

Please note terms and conditions are attached. Please take time to read the document to determine how these may affect you.

Any move to the Department for Science, Innovation and Technology from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare; for further information visit the Childcare Choices website.

In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service on your behalf.

However, we recognise in exceptional circumstances some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing Pre-EmploymentChecks.grs@cabinetoffice.gov.uk stating the job reference number in the subject heading.

Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant's details held on the IFD will be refused employment.

A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5 year period following a dismissal for carrying out internal fraud against government.

Successful candidates must undergo a basic (or equivalent) criminal record check.

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.

The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window).

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Appointment to the Civil Service is governed by the Civil Service Commission's Recruitment Principles. If you feel that your application has not been treated in accordance with the recruitment principles, and wish to make a complaint, then you should contact in the first instance dsitresourcing.GRS@cabinetoffice.gov.uk. If you are not satisfied with the response that you receive, then you can contact the Civil Service Commission. For further information on bringing a complaint to the Civil Service Commission please visit their web pages at: https://civilservicecommission.independent.gov.uk/contact-us/

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