Executive Assistant

Are you an experienced EA with a proven track record of working in a busy and fast-paced environment and have strong organisational skills?

Overview

As part of our Executive Assistant team, you'll provide support across our Business Units, working with people at all levels.

This is a varied role that includes, diary management for seniors and arranging travel for our busy project teams - no two days look the same. You'll be given the autonomy to manage your own workload whilst working collaboratively with fellow EAs on a range of tasks and providing cover when needed.

This is an office-based role with some flexibility to work from home.

What you'll be doing

Provide strategic calendar management and time planning support for seniors.

Schedule complex meetings across multiple time zones.

Coordinate internal meetings, which may include minute/action taking, supported by AI tools such as Copilot and Claude.

Organise UK and overseas travel in line with our policy.

Organise conference attendance and associated travel arrangements.

Liaise with our clients when arranging meetings, building a strong working relationship.

Arrange tours of our facilities and be on hand to support client visits.

Perform general administrative tasks such as pulling together expense reports and raising purchase orders.

Process statements of work and obtain signatures for contracts.

Manage the induction and onboarding process for new employees.

Work with your line manager to ensure smooth running of the business, including coordinating cover during periods of leave.

What you'll need to succeed

Relevant experience within a similar role.

Experience supporting senior stakeholders in a fast-paced environment. Be able to multi-task.

Proficiency in using MS365 and Microsoft Teams.

Experience coordinating complex international travel.

Comfortable using, or willing to learn, AI tools such as Copilot to support administrative tasks.

Must be able to prioritise work effectively and communicate with key stakeholders regarding deadlines.

Strong attention to detail and accuracy

Complete reliability handling confidential, sometimes sensitive information.

A proactive team player with a strong desire to muck in where required.

What we offer

25 days annual leave plus bank holidays (with the option to buy 10 more a year)

Company bonus (profit share)

Flexible working patterns and hybrid working

Medical insurance, life assurance and group income protection

Employee assistance programme and mental health support group

Enhanced parental leave

Sabbatical leave

Travel insurance (business and leisure)

Generous company pension plan

Personalised career development and training plans

Free breakfast and two-course lunch in the office every day

Free onsite parking and we are close to public transport links

A variety of events organised by our social committee, ranging from summer and Christmas parties to board game nights and socials at our own rooftop bar!