Buying Administrator

Do you thrive on organisation, love keeping things running smoothly, and enjoy working in a fast-paced commercial environment? We're looking for a Buying Administrator to join our Buying team and play a key role in bringing great products to our customers across the British Heart Foundation. 

As Buying Administrator, you'll provide essential support throughout the product journey, from selection and ordering through to launch and trade, you will be responsible for the day-to-day administration for the Buying team. 

You'll maintain accurate product information, coordinate samples, support supplier communications, and help keep critical deadlines on track. This role will work closely with Buyers, suppliers, and colleagues across Merchandising, Online Trading and Retail, helping to ensure our product ranges are delivered efficiently and effectively.  

This is a fantastic opportunity for someone who wants to develop a career within a commercial buying environment.  

About you 

We're looking for someone who is highly organised, proactive and detail-focused, with a natural ability to manage multiple priorities.  

You may already have experience in a retail head office environment or bring strong administrative experience from another fast-paced commercial setting. An interest in buying, products and retail is key.

To succeed in the role, you’ll bring: 

• Excellent organisational skills. 
• Strong attention to detail and data accuracy. 
• Good commercial awareness and curiosity about products and retail trends. 
• Confidence using Microsoft Office, particularly Excel, and the ability to quickly learn new systems. 
• Strong communication skills, with the confidence to liaise with suppliers and stakeholders at all levels. 
• A proactive mindset, always looking for ways to improve processes and ways of working. 
• The ability to work effectively in a fast-paced environment and meet competing deadlines.  

Working arrangements 

This role is a hybrid role, where your work will be split between your home and at least one day per week, on average, in our Northampton office. This may vary from time to time, so you will need to work in a flexible way to unlock your best work for our cause. The role also includes occasional travel within the UK to support supplier and business requirements.  

Interview process 

Interview will be held via MS Teams and will take place week commencing 30th of November. 

Belonging at BHF 

BHF values the diversity of our communities and is committed to creating an inclusive environment where everyone feels respected and valued. By fostering a culture of inclusion, we believe we are better equipped to achieve our mission of helping people have a healthier heart for longer.  

To hear from our people, check out Belonging at BHF. 

Benefits and development 

We offer a competitive range of benefits designed to support your wellbeing, and opportunities for personal and professional growth and continuous learning.  To find out more about our benefits you can download the Benefits document at the bottom of this page or check out our  Benefits and Development pages.   

Need more help balancing your work and home life? Talk to us about what flexibility is available at the application or interview stage. 

How to apply

It’s quick and easy to apply for a role at the BHF. Just click on the apply button below. All you’ll need is an up-to-date CV and to answer a couple of application question. 

Our recruitment processes are fair, accessible, and inclusive. BHF use anonymous CV software as part of the application journey.

We support responsible use of AI to help shape your application. By applying for a role at BHF, you confirm that your application is authentic and reflects your own skills and experience, to ensure everyone is assessed fairly.

Should you need any adjustments to the recruitment process, at either application or interview, please Contact us.