Administrative Officer in Newcastle

As an Administrative Officer, you'll play a vital part in keeping our teams running smoothly, providing essential administrative, reception, financial and meeting support. No two days are the same - you'll manage records, process invoices, coordinate meetings and help improve systems so our teams can focus on supporting children and young people.

Your organised, proactive approach will make a real difference, ensuring everything runs efficiently and effectively. You'll work both independently and as part of a supportive team across our North and Outer West Newcastle locations.

You'll play a key part in keeping our services running smoothly every day. It's a role with real responsibility and plenty of job satisfaction. You'll:

• Provide a professional, welcoming front‑of‑house service.
• Organise and coordinate meetings, including taking accurate minutes.
• Prepare, format and distribute documents and information.
• Support managers and colleagues by managing correspondence and enquiries.
• Maintain our information systems and help improve how we collect, extract and present data.
• Keep accurate, up‑to‑date financial records, including purchase orders and invoice processing.

Children & Family Newcastle (CFN) is Action for Children's early help and family support service delivered across the Outer West and North localities of the city. We work from welcoming community hubs such as Galafield, Charlton Street and Fawdon, offering practical, emotional and developmental support to children, young people and families.

Our teams provide a wide range of activities and interventions - from parenting programmes and youth support to family work, community sessions and early help assessments. Everything we do is centred around building strong relationships, strengthening family resilience and helping children and young people to thrive.

The service is busy, friendly and deeply rooted in the local community. Staff work closely with partners across education, health and social care, making sure families receive joined‑up, accessible support when they need it most.

You're a compassionate, motivated and highly capable administrator. Experience in social care or health is helpful, but we're very open to transferable skills and welcome applicants from a range of backgrounds. You'll bring:

• A Business Administration S/NVQ Level 2, or equivalent qualifications or practical experience.
• Strong IT skills, with confidence creating spreadsheets, presentations and maintaining accurate records.
• Experience delivering a confidential, professional and well‑organised administrative service.
• The ability to liaise effectively with external partners and coordinate key activities.
• A collaborative approach, working well within a team and guiding others when needed.
• Clear, confident written and verbal communication skills.
• Excellent attention to detail, along with a willingness to learn new processes and share good practice.

Every child should have a loving home, food, warmth, the chance to grow and learn - the support to cope with life's challenges. But too many children don't. By bringing your passion and unique skills and experience, you'll help us change that where it really matters.

We've been driven by love to take action for children for over 150 years, giving them the protection and practical help they need. A lot's changed since 1869. But what children really need, hasn't. So as long as children need us, we'll be here.

Will you join us?

Contact: Please submit an application via our careers page. If you have any further questions, you can contact Laura McCarthy at recruitmentservice@actionforchildren.org.uk quoting reference 13914

At Action for Children, we are committed to creating a workplace where everyone feels respected, valued, and able to thrive. We know that racism and discrimination create barriers, and we are taking active steps to challenge these inequalities in our organisation and in the communities we serve.

We strongly welcome applications from people who are Black, Asian, or from other racialised and ethnically marginalised communities, as well as disabled people, who are currently under-represented in our workforce. We are committed to removing barriers in our recruitment processes and ensuring fair access to opportunities.

We also encourage applications from men, who are under-represented in our Children's Services roles. We recognise that people hold multiple identities, and we value the richness this brings to our team.

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Job description

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Find out more about Action for Children here: Action for Children and on LinkedIn, Facebook or YouTube to get to know us better.

The difference is what you do. You can learn more about why we do it, by checking out our 'Driven by Love' video.