Business Unit Administrator in Belfast

This role will provide high-level administrative, organisational, and operational support to the Head

Office Business Unit. It will act as a key liaison between senior leaders, internal stakeholders, and external partners while overseeing a range of administrative, financial, and facilities responsibilities. It will also manage core Head Office processes such as fleet, travel, telecoms, credit card administration, and central training coordination.

• Book travel arrangements, including flights, hotels, hire cars, parking, and rail travel.

• Manage travel profiles, preferences, and approvals.

• Ensure cost-effective travel planning aligned with business policies.

• Oversee the day-to-day running of the Belfast office.

• Manage facilities contracts including cleaners, maintenance providers, landlords, and utilities.

• Ensure office equipment such as franking machines, printers, and meeting facilities are functioning effectively.

• Coordinate meetings, room bookings, catering, visitors, and parking arrangements.

• Manage courier and postal services.

• Monitor and replenish office supplies.

• Manage the creation, processing, and receipting of purchase orders.

• Oversee invoice workflows, ensuring timely and accurate processing.

• Maintain accurate financial records and support budget-related administration.

• Monitor Head Office credit card usage, allocate spending, and ensure compliance with internal controls.

• Ad hoc financial administration as required

• Oversee fleet administration, including adding/removing vehicles from insurance databases.

• Act as the central contact for vehicle providers, insurance partners, and internal users.

• Maintain accurate fleet documentation, mileage logs, and compliance records.

• Manage group-level mobile phone accounts, SIMs, hardware allocation, upgrades, and contracts.

• Maintain asset registers and ensure accurate charging to cost centres.

• Liaise with telecoms providers and ensure adherence to group policies.

• Coordinate with the Institute to maintain training records for Head Office employees

• Support the Institute team to ensure seamless delivery of employee development programmes.

• Professional approach and excellent attention to detail.

• Comfortable working independently while supporting multiple senior stakeholders.

• Commitment to continuous improvement and service excellence.

In line with Omexom's values, the jobholder must possess the following qualities:

Team Spirit & Generosity - able to work effectively within and contribute to the Omexom team to deliver results, provide support and drive performance.

Trust and Empowerment - enjoy managing their responsibilities and time to ensure work is completed efficiently and professionally.

Integrity and Responsibility - enjoy taking responsibility for their duties and managing these effectively to ensure efficient high quality results.

Innovation & Entrepreneurship - continually strive to improve processes and introduce new initiatives to improve efficiency.