Business Unit Administrator

Job Title: Business Unit Administrator

Reporting to: Finance Business Partner

Business Unit: Substations Scotland

Purpose of the Position

The key function of this role is to provide administrative support to the business unit by managing schedules, coordinating meetings, and handing general office tasks like data entry and record-keeping. The successful candidate will be the primary point of contact for internal and external inquiries, and will help with financial administration such as raising invoices and processing purchase orders.

Responsibilities & Duties

Responsibilities

· Fire Warden and full First Aider

· Manual Payment requests as required

· General Maintenance co-ordination including PAT testing and calibration

· Credit Card expense administration for BU on Concur

· SSE Authorisations and Tender CV's updates

· PPE & Tools co-ordination and monitoring

· Annual Team building arrangements

· Monitor and provide transport related logistics, including insurance and Fuel cards BU Continuum

· Adhoc finance support and payroll workbook

Duties

Including but not limited to the following:

· Provide general administrative support to the business unit and its leadership team.

· Act as first point of contact for internal and external queries.

· Organise and coordinate meetings

· Manage office and business unit resources and facilities.

· Liaise with various teams to support project delivery and resolve issues.

· Communicate with customers, suppliers, and other stakeholders.

· Maintain accurate financial records, (including raising invoices) and managing purchase orders.

· Assist with coordinating training courses.

Governance

Interfaces and relationships with key stakeholders:

• Managers

• Employees

• Clients

• Customers

• Vendors and suppliers

• Visitors

Person Specification

Qualifications and experience

· A minimum of five GCSEs (or equivalent) with grades A*-C to include Math and English

· Proficiency in Microsoft Excel is essential for data analysis and reporting.

· Experience with accounting and payroll software such as Sage.

· A strong understanding of tax regulations and employment law to ensure payroll is processed correctly.

· Excellent time management and organisational skills to manage multiple tasks.

· Excellent organisational, communication and interpersonal skills

· Be able to work under pressure, be a team player and have a high level of self-motivation.

· Possess the ability to use your initiative to ensure new skills and tasks are picked up easily.

· The flexibility to work additional hours whenever required

Values

In line with Omexom's values, the jobholder must possess the following qualities:

Team Spirit & Generosity - able to work effectively within and contribute to the Omexom team to deliver results, provide support and drive performance.

Trust and Empowerment - enjoy managing their responsibilities and time to ensure work is completed efficiently and professionally.

Integrity and Responsibility - enjoy taking responsibility for their duties and managing these effectively to ensure efficient high quality results.

Innovation & Entrepreneurship - continually strive to improve processes and introduce new initiatives to improve efficiency.