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PA to the Clinical Director(s) and General Manager of Imaging

On-site in Derby·Part-time·Added today (last checked 9 Nov)

University Hospitals of Derby and Burton NHS Foundation Trust

65 open roles

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Our summary

Salary: £28,392 - £31,157 a year
About £2,000 - £2,160 a month after tax.
Work mode: On-site, Derby
Contract: Part-time
Closing date: Apply by Wednesday 18 November

Skills

The role

Job summary

An exciting opportunity has arisen for a flexible, motivated and highly organised individual to join our Imaging Management Administration Team. We are seeking a dynamic and enthusiastic administrator to provide comprehensive support to the Imaging Business Unit, Clinical Directors and General Manager, contributing to the smooth and effective delivery of services across the department.

Working alongside our established Management Administration Team, the successful candidate will provide a professional and efficient administration service, ensuring effective communication and maintaining organisational systems to a high standard. This is an excellent opportunity for someone who thrives in a busy environment, possesses strong attention to detail and is committed to delivering high-quality administrative support within a healthcare setting.

Main duties of the job

The post holder will provide a comprehensive administrative service to the Imaging Business Unit, supporting the effective delivery of departmental objectives and priorities. They will be responsible for managing a varied workload, using initiative to prioritise tasks and work independently while contributing effectively as part of a wider team.

Key responsibilities will include

Providing administrative and secretarial support to the Clinical Directors, General Manager and Imaging Business Unit.
Coordinating meetings, including preparing agendas, meeting papers and supporting documentation.
Taking accurate minutes and monitoring actions to ensure timely completion.
Managing confidential and sensitive information appropriately.
Liaising with managers, clinicians, colleagues and external stakeholders.
Supporting effective communication and administrative systems across the department.
Producing reports, presentations, spreadsheets and correspondence using Microsoft Office applications.
Assisting with Business Unit projects, service developments and departmental activities.
Providing administrative cover for colleagues during periods of absence.
Prioritising and managing a varied workload, working independently and as part of a team.

Closing date of applications: 18 November 2026

Interview date: 1 December 2026

About us

As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together.

Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.

In return we will offer

Development opportunities, both professional and leadership development
On-going support from recruitment to when you join our team and beyond.
Staff benefits including employee assistance programme, discounted gym membership, onsite fitness classes, car schemes

Key Facts:

We see on average 4810 OP appointments a day.
We are the 4th busiest Trauma & Orthopaedic outpatients department in England - an average of 2077 per week.
An average of 1115 patients are seen in A&Es across our network every day - 3rd largest in the country.
Our hospitals admit an average of 195 emergency patients daily.
Last year we undertook almost 33,700 planned surgical operations in our 57 operating theatres.
We are one of only 7 Trusts nationally with more than 50 operating theatres.
We carry out more than 140 elective procedures each working day.
UHDB is a research active University Hospital with a large and varied portfolio of clinical trials and research opportunities for all staff.

Job description

Job responsibilities

Please see attached Job description and Person Specification. To apply please click APPLY FOR THIS JOB this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account.

UHDB is committed to fair and transparent recruitment. We welcome authentic applications that reflect your own skills, experience and motivations for the role. While we understand that candidates may use AI tools for grammar, formatting or accessibility purposes, applications that appear to be substantially AIgenerated may be subject to additional review. If this applies to your submission, we will let you know and may ask for clarification. Please ensure your application accurately represents your experience and is written in your own words.

Please note this position is not eligible for sponsorship. Applicants must be able to demonstrate an existing and ongoing right to work in the UK for the duration of the contract without sponsorship from the Trust.

Your application (for shortlisting purposes) is assessed based on the Person Specification in the job advert (below).

Person Specification

Education, Training and Qualifications

Essential

GCSE/O Level (or equivalent) qualification in English and Maths, or higher qualifications.
Secretarial qualification (RSA/OCR Level 3, NVQ Level 3 Business Administration, or equivalent experience).

Knowledge, Training and Experience

Essential

Demonstrable experience in a secretarial or administrative support role.

Desirable

Experience working in a secretarial role.
An understanding of the 18-week RTT process

Communication and Relationship Skills

Essential

Excellent written and verbal communication skills, with the ability to communicate professionally with a range of stakeholders.
Ability to handle highly confidential and sensitive information with discretion.
Ability to work independently and as part of a team in a demanding environment.

Analytical and Judgement Skills

Essential

Proven organisational and time management skills, with the ability to prioritise workload and meet deadlines.

Planning and Organisational Skills

Essential

Experience of arranging meetings, diary management and producing agendas and minutes.

Desirable

Experience of supervising, supporting or allocating work to administrative staff.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.