Band 5 Medical Induction and Events Lead

On-site in Birmingham·Full-time·Added today (last checked 12 Nov)

University Hospitals Birmingham

66 open roles

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Our summary

Salary: £32,073 - £39,043 a year
About £2,220 - £2,640 a month after tax.
Work mode: On-site, Birmingham
Contract: Full-time
Closing date: Apply by Wednesday 25 November

Skills

The role

Job summary

The Postgraduate Medical Education Department is responsible for supporting the delivery and quality management of education and training for over 1,800 resident doctors, including doctors in training and locally employed doctors, across the Trust.

The post holder will take a lead role in the organisation, development, management and delivery of the Trust's monthly Resident Doctor Induction Programme, supporting all new resident doctors joining the Trust as well as trainees rotating internally.

This is a key role in ensuring resident doctors are appropriately prepared and supported to begin their roles safely and effectively. Through the delivery of a high-quality and responsive induction programme, the post holder will contribute to patient safety, workforce readiness and a positive experience for resident doctors, helping to ensure they are equipped to meet the clinical and professional challenges of working within the Trust.

Main duties of the job

Lead and coordinate the Trust's monthly Resident Doctor Induction Programme, ensuring that new starters and doctors rotating internally receive a comprehensive and effective induction.

Plan and coordinate all aspects of induction, including face-to-face clinical training, virtual learning content, venues, speakers, communications, attendance and supporting resources.

Work closely with senior Postgraduate Medical Education colleagues, Medical Staffing, clinical educators, specialties and other key stakeholders to ensure induction meets educational, operational and patient safety requirements.

Monitor and report on induction attendance, completion and mandatory training compliance, proactively following up areas of non-compliance and escalating concerns where required.

Maintain accurate records and information systems, producing data, reports and assurance information to support performance monitoring, governance, quality assurance and regulatory requirements.

Analyse induction feedback, compliance information and other relevant data to identify risks, trends and opportunities for improvement, implementing changes where appropriate.

Act as a key point of contact for the medical induction workstream, communicating effectively with resident doctors, trainers, supervisors, specialties and internal and external stakeholders.

About us

University Hospitals Birmingham NHS Foundation Trust strives to have an inclusive culture where everyone feels like they belong, can thrive, knows that they add value and feels valued. We do this by developing compassionate and culturally competent leaders, being values driven in all that we do and by creating a welcoming and inclusive workplace that thrives on the diversity of our people. As such we want to attract and recruit talented individuals from all backgrounds, and for each of you to feel supported for the diversity you bring, to achieve your full potential. For those staff with a disability, including physical disability, long term health condition, mental health or neurodiverse condition, this also means being committed to making reasonable adjustments needed for you to carry out your role.

Job description

Job responsibilities

*Please Note : For a detailed job description for this vacancy, please see attached Job Description*

Person Specification

Qualifications

Essential

*Educated to degree or relevant subject or equivalent experience and training
*Evidence of continued professional education/development
*Mental Health First aid

Experience

Essential

*Exceptional all-round organisational and administrative skills
*Ability to collate, develop, process and analyse data using enhanced problem-solving skills
*Using own initiative being able to prioritise and plan education programmes and events/own workload with minimal supervision
*Ability to work effectively with all members of the Medical Education team, assisting education centre colleagues to support our Trust staff
*Possess well developed problem solving skills with the ability to creatively manage complex and contentious issues
*Ability to sustain own concentration whilst multi-tasking various decisions in different stages of development
*Ability to maintain confidentiality at all times
*Ability to build effective working relationships across a range of health care and other organisations
*Excellent communication skills :
-written including report writing
-verbal
-presentation and training/teaching skills
-ability to chair meetings
-facilitation skills
-influence and facilitate change
*Ability to maintain confidentiality and deal with complex, emotive situations in a sensitive manner
*Experience of financial recording and procurement systems
*Expert user of financial systems -- SAGE, IPROC
*Excellent level of accuracy and attention to detail
*Ability to communicate well and appropriately with all levels of staff
*Personal integrity and the ability to deal with sensitive and confidential information
*Ability to work under pressure and meet deadlines whilst maintaining a high quality of work, integrity and professionalism
*Ability to set high standards for self and others to deliver priorities
*Pro-active in using own initiative to develop and identify areas for improvement or development
*Ability to use tact and diplomacy with highly sensitive issues
*Flexible approach to achieve results and meet deadlines
*Ability to prioritise competing workloads and demands
*Ability to work autonomously and work is supervised rather than managed

Additional Criteria

Essential

*Experience of working in an Acute NHS Hospital Trust
*Experience of working in Medical Education and/or equivalent role on healthcare
*Understanding of the medical education quality agenda including its scope, structure, methods of operation and processes
*Experience of developing solutions to meet education needs and implementing change
*Experience of providing a highly customer focused and responsive service
*Evidenced experience of change and project management
*Experience of organising, co-ordinating, managing and leading large meetings
*Experience of creating, co-ordinating and delivering education and training sessions
*Experience of prioritising, planning and managing own workload within often tight deadlines
*Extensive practical experience in project management work and in planning and performance reporting across a complex environment
*Proven ability to analyse complex problems, develop and implement practical solutions to address them
*Experience of policy and report writing
*Demonstration of significant contribution to innovative practice or change management
*Ability to collaborate constructively with internal and external stakeholders and create conditions for successful partnership working
*Experience of managing sensitive, emotive and contentious issues and key stakeholder relations successfully
*Knowledge of Postgraduate Medical Education agenda and activity in the NHS
*Knowledge of mandatory training requirements
*Demonstrable knowledge in the following areas:
-Managing resources
-Time management
-Change management
-Delivery of digital/online/blended learning
*Specialist knowledge of Postgraduate medical training routes
*Knowledge of virtual learning environments
*Reliable
*Approachable
*Flexibility on working hours in response to workload demands

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.