Office Services Coordinator

Hybrid in Abingdon·Full-time·Added 2 days ago (last checked 28 Oct)

UK Atomic Energy Authority

33 open roles

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Our summary

Salary: £32,903 a year
About £2,270 a month after tax.
Work mode: Hybrid, Abingdon
Contract: Full-time
Holiday: 25 days holiday
Pension: 21.5% employer pension

Skills

Nice to have

Maximo

Requirements

What we're looking for

A-levels or an equivalent or higher qualification.
Demonstrable administrative experience within a busy working environment.
Strong Microsoft Office skills and the ability to learn new workplace systems.
A track record of managing and monitoring a high volume of concurrent tasks.
The ability to compile, check and analyse operational data to produce accurate reports.

UKAEA is an onsite organisation, and this role requires regular onsite presence (usually 4 days per week) in line with business needs. We actively support flexible working arrangements where this is compatible with the role.

Pay & benefits

What you'll get

We have a generous range of benefits (see the full list here) and highlights include:

A salary of £32903
Up to 7% corporate performance bonus
Final salary defined benefits pension scheme with an equivalent of 21.5% employer pension contribution
25 days annual leave plus 2.5 'privilege' days; 8 Bank Holidays
Additional 3 days of site closure over Christmas break
Flexible working options plus family-friendly leave provisions

The role

What you'll do

You’ll be responsible for UKAEA’s desk and space-booking system while supporting the wider Office Services team. Using booking data and workplace analytics, you’ll help the Accommodation Manager understand how space is being used and identify opportunities to improve efficiency. You’ll also coordinate office furniture, moves and related services across Culham and South Yorkshire.

Provide day-to-day support for the Robin desk and space-booking application.
Act as the main point of contact and system administrator for Robin.
Produce and analyse desk and room-booking reports for the Accommodation Manager and other teams.
Respond to user queries and manage accommodation-related Ivanti tickets.
Liaise with Robin’s support team in the USA to resolve issues and introduce relevant new features.
Support links between Robin and Microsoft applications, including Outlook and Teams.
Configure the booking system for new buildings, meeting rooms and changes to desk layouts.
Administer Ivanti and Maximo systems on behalf of the Accommodation team.
Coordinate office furniture, stock, storage, deliveries and supply issues across Culham and South Yorkshire.
Support office moves and maintain trackers used by the Accommodation team.

Hiring process

2 steps2 interviews

Your application · Online test
MS Teams pre-qualifying interview
With Talent Acquisition team · Video call · 10–20 min
A virtual interview with a member of the Talent Acquisition team about your experience and motivations for joining, which may include technical questions.
Face-to-face or virtual panel interview
With a panel · 60 min
A second-stage panel interview with a mixture of behavioural and technical competency questions; may include a short prepared presentation on a topic given at least a week ahead, and role-relevant assessments.
Pre-employment checks

Initial CV review usually completes within about a week of applying (the How to apply page says within 3 working days).
Feedback after the panel interview is usually given within two weeks, depending on the size of the recruitment campaign.
Travel expenses for interviews are reimbursed only for Graduate Scheme Assessment days; all roles require Baseline Personnel Security Standard clearance and some also need UK Security Vetting, which requires five years' UK residency.

About UK Atomic Energy Authority

In their own words

About the company & team

Fusion, the process that powers the sun and stars, is one of the most promising options for generating the cleaner, carbon-free energy that our world badly needs. UKAEA leads the way in realizing fusion energy, partnering with industry and research organisations to achieve ground-breaking advancements. Our goal is to bring fusion electricity to the grid by developing the power stations of tomorrow and the skilled workforce to deliver them.

Additional information

UKAEA's mission is clean energy for all, and we welcome talented people from all backgrounds to help us achieve this goal. We are committed to equality, diversity, inclusion and accessibility, and strive to ensure fair representation across our workforce.

Please email talent@ukaea.uk if you have any questions or require adjustments to help you participate fairly in our recruitment process, for example changes to the way we interview or share information. As a Disability Confident Employer, we are committed to providing an inclusive and accessible recruitment experience for all candidates.

We particularly encourage applications from groups currently underrepresented in STEM, including women and people from diverse ethnic backgrounds. All appointments are made on merit and further information can be found here.

All open roles at UK Atomic Energy Authority