Trainee Document Controller

Document Control Support

• Support day-to-day project administration and Document Control activities
• Upload, download,  register, issue and distribute controlled project documents and drawings
• Maintain accurate  document and drawing registers, trackers and distribution records
• Ensure project information is stored correctly and is accessible to authorised users

Common Data Environment Administration

• Develop practical  knowledge of CDE systems, including Asite, Autodesk Construction Cloud,  SharePoint and other platforms used by the business
• Support document  workflows, review processes, permissions, user access and information  distribution
• Assist users with  routine system and information retrieval queries
• Follow approved  processes for the receipt, review, issue, storage and audit of project  information

Quality, Compliance and Information Security

• Undertake document  quality checks under supervision, including titles, naming, numbering,  revisions, status and suitability codes, metadata, formatting and  completeness
• Follow company  procedures, project information requirements and relevant ISO 19650  principles
• Support appropriate  permissions, revision control, audit trails and information security
• Ensure superseded or  obsolete information is identified and controlled
• Raise missing, incorrect or non-compliant information promptly

Project Delivery and Handover

• Support Document  Control activities throughout mobilisation, design, construction, closeout  and handover
• Monitor document  reviews, approvals, submissions and outstanding actions
• Assist with the collation and organisation of O&M manuals, as-built information,  commissioning records, certificates, warranties and supporting  documentation
• Support project teams with the retrieval, preparation and controlled distribution of project  information

Stakeholder Support and Communication

• Build effective working relationships with project teams, consultants, designers,  subcontractors and suppliers
• Respond professionally to routine Document Control queries and seek guidance when required
• Communicate outstanding actions and information requirements clearly
• Attend relevant project meetings, system training and Document Control reviews

Learning and Development

• Complete the required training and development programme
• Develop an  understanding of construction terminology, digital construction,  Information Management and project information standards
• Seek feedback and apply learning to improve accuracy, confidence and capability
• Take increasing responsibility for routine activities as competence develops
• Contribute observations and ideas that may improve Document Control processes

Health and Safety

• Comply with company and project Health and Safety requirements
• Develop an understanding of the responsibilities associated with working in a live construction environment
• Maintain accurate records where this support safety, quality or handover evidence

Success Measures

• Accuracy and quality of project information and records
• Compliance with Document Control and Information Management procedures
• Timely completion of  assigned activities
• Effective use of Common Data Environment systems
• Progress against agreed training and development objectives
• Increasing ability to manage routine activities independently
• Positive contribution to the project and Document Control team

The duties listed are not exhaustive and may be varied from time to time to reflect the changing needs of the Company. The post holder may also be required to work at other locations at which Sweet Projects conducts its business.

The post holder may be required to work at any of the locations at which the business of Sweet Projects is conducted.

We offer a wide range of employee benefits including:

• Car Allowance (for eligible roles).
• Competitive pension scheme.
• Electric vehicle scheme.
• BUPA Healthcare and Cash Plan.
• Eyecare vouchers.
• Cycle to work scheme.
• 25 days Holiday plus Bank Holidays plus Birthday day off.

At Sweet Project Construction Limited (SPCL), we work within the data, defence and energy sectors. We are a comprehensive design, construction and engineering provider, offering services spanning site acquisition, architecture and refurbishment through to client occupancy. In our world, there are no simple projects, only specialist needs and clever solutions.
We are a general contracting business, drawing on over forty years of specialised industry experience to provide excellent service, sustain long-term partnerships and achieve the highest quality outcomes for key clients whilst maintaining our commercial commitments.
This role will initially be based on our Alliance Park project in Acton, supporting the delivery of two new hyperscale data centres together with associated office, substation and infrastructure works.

The Trainee Document Controller is an entry-level development role supporting the effective control and administration of project information while developing the knowledge and practical skills required to progress within the Document Control and Information Management function.

Working under the guidance of the Document Control team, the role supports the accurate recording, quality checking, distribution, storage and retrieval of project documents and drawings through the approved Common Data Environment. Previous Document Control experience is not essential, and structured training and practical experience will be provided across the project lifecycle, from mobilisation and design through construction to closeout and handover.

As competence develops, the post holder will take increasing responsibility for routine Document Control activities, with the longer-term objective of progressing into a Document Controller role.