Project and Bid Leader

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We're looking for an organised and proactive Project & Bid Leader to join our Building Services team, with a strong focus on coordinating complex bids, managing project information, driving high-quality delivery and leading a small team.

This is a pivotal role combining bid management, project coordination, information management and continuous improvement, helping to ensure successful project delivery and high-quality bid submissions across the Building Services business.

Working closely with Directors, Project Managers and Bid Managers, you'll play a central role in coordinating people, information and processes to deliver successful project outcomes and compelling bid submissions. You'll also provide day-to-day leadership and support to a small team, helping to prioritise workloads, share best practice and ensure the consistent delivery of high-quality support services.

If you're highly organised, thrive in a fast-paced environment, enjoy bringing structure, efficiency, agility, quality and collaboration to complex activities, we'd love to hear from you.

What you'll be doing

• Lead the coordination of bid and project support activities across the Building Services business.

• Provide professional project, bid and business support to Directors, Project Managers and Bid Managers.

• Provide day-to-day leadership, guidance and support to a small team, helping to coordinate workloads, manage priorities and ensure a high standard of service delivery.

• Foster a collaborative team environment, encouraging knowledge sharing, continuous learning and best practice across project and bid activities.

• Manage the preparation and submission of bids, proposals, presentations, reports, schedules and engineering documentation.

• Coordinate contributions from multidisciplinary teams, ensuring deadlines, actions and deliverables are effectively managed.

• Act as a central point of contact for bid and project information, ensuring stakeholders remain informed and aligned throughout the process.

• Manage and maintain Bid Library content, ensuring all documents meet Sweco's branding, quality and compliance standards.

• Drive continuous improvement initiatives to simplify processes, improve consistency and increase operational efficiency.

• Champion best practice in document control, information management and version control.

• Develop and maintain project sheets, CVs, case studies, presentations, award submissions and marketing materials.

• Support business development activities through the preparation of high-quality client-facing content.

• Maintain accurate project records and support the management of project information and reporting.

• Support project financial administration, including month-end reporting and financial reviews.

• Assist with onboarding and offboarding activities across the team.

• Provide guidance on project administration, bid management and document control processes.

• Manage competing priorities, anticipate requirements and proactively identify and escalate risks when required.

• Build strong working relationships across the business and contribute to a collaborative, customer-focused team culture.

• Support the development and onboarding of team members, helping them build capability, confidence and consistency in their work.

What you'll bring

We're looking for someone with experience in project administration, bid coordination, project support, marketing or a professional services environment who is keen to build their expertise in project, bid management and leadership skills.

You'll have:

• Experience coordinating projects, bids or business-critical activities within a fast-paced environment.

• Experience coordinating or supporting a small team, with the ability to motivate colleagues and manage competing priorities effectively.

• Strong organisational and administrative skills, with the ability to manage multiple priorities and deadlines.

• Excellent attention to detail and a commitment to producing accurate, high-quality work.

• Strong stakeholder management skills and confidence working with colleagues at all levels.

• Excellent written, verbal and presentation skills.

• The ability to coordinate information and contributions from multiple stakeholders simultaneously.

• A proactive, adaptable and solutions-focused approach.

• The ability to build positive working relationships, provide guidance and contribute to a collaborative and high-performing team culture.

• Experience using Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, Teams and digital tools.

• The ability and willingness to learn new systems, tools and processes.

• A genuine interest in improving ways of working and helping teams perform at their best.

What success looks like

In this role, you'll help deliver:

• Effective coordination of people, information and deadlines across multiple projects and bids.

• High-quality, compliant and compelling bid submissions delivered on time.

• Consistent application of branding, document management and quality standards.

• Improved efficiency and standardisation across project and bid processes.

• Accurate project records, CVs, marketing materials and financial information.

• A well-coordinated and engaged team delivering consistent, high-quality support across project and bid activities.

• Effective prioritisation of team workloads and resources to meet business and client deadlines.

• Strong collaboration and trusted partnerships with Directors, Project Managers, Bid Managers and other stakeholders.

• Enhanced support for business development activities and successful project and bid outcomes.

• Positive feedback from internal and external stakeholders through the delivery of a professional, responsive and high-quality service.

Employee Benefits

• Flexible and hybrid working (Flexworks Policy)
• Competitive pension contribution
• Life Assurance
• Private Medical Insurance
• Discretionary Annual Bonus Scheme
• Payment of two relevant professional subscriptions
• 25 days holiday plus bank holidays (with the option to purchase up to 5 additional days per year)
• Cycle2Work Scheme
• Employee Assistance Programme (wellbeing, mental health, financial and work advice)
• Employee discounts via Sweco Benefit Select (Faircare)
• Salary Sacrifice Electric Vehicle Scheme
• Home & Tech salary deduction scheme
• We plant a tree for all new starters!

About Us

Transforming society together, we're planning and designing sustainable communities and cities of the future.

Solving the great societal challenges of our time is more relevant, demanding and inspiring than ever before. At Sweco, we bring together experts with different perspectives and skills to develop solutions that address the challenges of urbanisation, harness the positive power of digitalisation and make societies more sustainable.

We offer our clients a combination of global expertise and local presence, adapted to their business and reality. Our ambition is to be our clients' most relevant partner, working together to help them solve their challenges, today and into the future.

Sweco is committed to enabling all its colleagues to achieve a great balance between work and their other priorities, such as caring responsibilities, leisure activities, further learning or other interests. We offer flexible start and finish times, part time and hybrid working options so that you can flex your hours around your day to day needs.

Equality, Diversity & Inclusion

It's important to us that that all our colleagues thrive at work - we strive to have a friendly and inclusive culture which respects the contribution individuals can bring to Sweco. We aim to promote equality, inclusivity and diversity for everyone.

Here at Sweco we positively encourage applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy or maternity/paternity.

We have signed the Armed Forces Covenant to ensure those who serve or have served, and their families, are treated fairly. To find out more The Armed Forces Covenant - Our Commitments | Sweco UK.

We are an accredited Real Living Wage Employer which reflects our commitment to fair pay and support for all colleagues.

We are also proud to be a Disability Confident Committed employer, and will interview applicants covered by the Equality Act 2010 that opt into the guaranteed interview scheme on the application form and meet the minimum criteria for the role.

If I have a disability, can I get help (e.g. "reasonable adjustments") with the application process?

If you're an applicant with a disability that requires a reasonable accommodation to complete any part of the application process or are limited in the ability or unable to use the online application system and need an alternative method for applying, please contact GB_Function-HR-Resourcing@sweco.co.uk for assistance.

In order to address your request the following information is needed:

• Name
• The best method for contacting you (Phone or email)
• The position title
• Requisition/vacancy number

Upon receipt of this information, we'll respond to you promptly to obtain more information about your request.

Please note: we reserve the right to close vacancies before the advertised closing date.

Sweco UK&I have an internal resourcing team who are responsible for all recruiting activity. We have a Preferred Supplier List of trusted agencies who we work with on those "hard to fill" roles.

We have defined processes for recruitment applications and it is company policy not to accept speculative CVs. Any speculative CVs received into the business (whether to a manager or member of the resourcing team) will become the property of Sweco and the agency will not be eligible for an introductory fee.

Our Preferred Supplier List was reviewed in November 2025 and we are not looking to add any additional agencies. We'll be reviewing the PSL again at the end of 2026 and non-compliance with the above statements could be detrimental to you having the opportunity to be included.

Our Talent Community for experienced professionals is a great way to keep up to date with our latest news, insights, future vacancies, as well as gaining access to exclusive events hosted by our experts.

To learn more Join Our Talent Community - Sweco United Kingdom