HealthRoster Administrator

Are you highly organised, proactive, and looking for a role where your work truly makes a difference? Then join Our Team - Health Roster!

We have an exiting new role for an Administrator to support a new project. This full-time position offers a varied and rewarding role within a friendly, supportive service. You'll play a key part in a new admin-led Health Roster project. This post contributes to safe staffing, consistent processes, and improved service delivery across the District Nursing, Community Therapy and Specialist services.

This role would be particularly suitable for someone who is:

• Highly organised and able to manage multiple tasks, deadlines, and competing priorities.
• Detail-oriented, with a strong focus on accuracy and data quality.
• Experienced in administration, workforce management, scheduling, or rota coordination.
• Confident using IT systems, particularly workforce, staffing, or rostering systems.
• A strong communicator who can build positive relationships with managers and staff across multiple teams.
• Calm and proactive, able to resolve problems and respond to roster changes quickly.

This role will be based from a central Oxford location, the candidate will on occasion be required to travel around the county while the project is getting underway. The ability to travel independently between sites within the Trust is essential for this role.

• Create, maintain, and publish electronic staff rosters in line with agreed organisational timescales and policies.
• Process roster amendments including annual leave, sickness absence, study leave, and other staffing changes.
• Monitor roster compliance and ensure data accuracy within the eRoster system and Loop.
• Act as the first point of contact for staff and managers regarding roster queries and workforce information.
• Support the management of flexible working arrangements and agreed working patterns.
• Liaise with clinical and operational teams to ensure staffing requirements are reflected accurately within rosters.
• Maintain workforce records and produce roster reports to support operational oversight and workforce planning.
• Promote the consistent use of eRoster and staff self-service functionality across all teams.
• Identify and escalate roster risks, staffing gaps, and data quality issues where appropriate.
• Contribute to the development, implementation, and continuous improvement of standard operating procedures and standardised rostering processes across LTNS services.

This role requires someone who can stay calm under pressure, work efficiently, and bring a proactive approach to problem-solving.

We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the "supporting statement" element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application.

The essential and desirable criteria will be used to shortlist for interview and you should ensure that you refer to these within your application to increase your chances of being selected for interview.

We are aware that some candidates may choose to use AI tools to support their application. We kindly remind applicants that submissions should remain an honest and accurate representation of their experience and must take care to ensure the use of AI tools does not generate an application that does not accurately reflect their knowledge, skills and values.

Job Description and Person Specification (PDF, 512.6KB)

Guidance Notes for Candidates Applying for a job at OHFT (PDF, 424.6KB)

Name: Demelza Greenaway

Title: Operational Support Manager

Email: demelza.greenaway@oxfordhealth.nhs.uk

Telephone: 07769307468