Document Controller

Document Controller

Location: Welwyn Garden City

We are looking for an experienced and talented Document Controller to set up, manage and maintain project document control systems in line with company, customer and project within the Northern Home Counties business.

This position is project based, with flexibility for occasional remote working.

About Morgan Sindall Construction
Morgan Sindall Construction is one of the UK's leading construction companies, delivering high-quality projects across education, healthcare, commercial, industrial, leisure and public sector markets. As part of the Morgan Sindall Group, we combine national expertise with strong local relationships to create places that enhance communities and leave a lasting positive impact. We are committed to delivering excellence for our customers while providing a safe, inclusive and rewarding environment where our people can thrive and develop their careers.

About the role

You will be working within our Northern Home Counties business, where you will:

• Coordinate all activities related to the document control procedure, including technical documents, drawings, and commercial correspondence.
• Input document data into standard registers ensuring that the information is accurate and up to date
• Make sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable Maintain the documents and drawings in the document control office under safe custody without any damage or deterioration with easy traceability Maintain the files and control logs as required by the project
• Organise, manage and file document receipts and distribution lists, project documents and drawings in conjunction with project and corporate naming and numbering procedure
• Issue and receive controlled documentation, log issues and receivers, and create general electronic transmittals to the project, customer and suppliers Scan documentation and liaise with external reprographics company Archive, retrieve and store documentation adhering to company standards and policies
• Check that all information complies with specified company formats, templates and standards
• Assist the document control team with the issue, receipt and tracking of all engineering and supplier deliverables through to close out and handover stage Assist with quality checks and audits of document databases, identifying and correcting any anomalies
• Endorse the corporate content management system ensuring business system continuity is met
• General document control activities such as photocopying, scanning, quality checking of metadata and documents
• Maintain accurate registers and actions lists
• Carry out routine document management administrative tasks including document release and publishing, technical query handling, transmittals, filing, copying and local library management
• Ensure team compliance with project document control and project document numbering procedures
• Effectively communicate document management problem areas to the project team where necessary
• Provide practical help and first line training support to team members Assist with the coordination of document management across the whole project including policies, protocols and practice
• Maintain and organise hard copy document masters in the satellite project library or archives

Ideally you will have

Experience of Viewpoint 4P software and a clear understanding of Workflow

Significant experience in the main contracting market with experience of working on schemes between £10 and £40 million.

What are we looking for?

As an experienced Document Controller, you will have a good understanding of electronic document management systems and educated to NVQ level or equivalent.

You should also have strong knowledge of setting up and using electronic document management systems, knowledge in use of spreadsheets, database, word processing and selected job specific software.

To thrive in our business, you should share our passion for the project at hand and enjoy working in an inclusive and hardworking team environment. At Morgan Sindall Construction our employees work collectively, encouraging and challenging each other to succeed. Across our business we treat everyone equally and have developed a community where voices are heard, and respected.

What can we offer you?

You will be part of a growing and dynamic team of people who are passionate about what they do and enjoy the challenge and pace of work in a hardworking and fun construction environment. No day will be the same and we challenge each other to deliver what's right for our customers.

Our culture is so important to us and defines the way we go about our business. We are inclusive, supportive and team focused and take pride in the longstanding and committed relationships we have with our supply chain partners.

Our culture places a huge amount of trust in our team - we all know what is expected of us and we are committed to delivering as individuals and as a team.

Equality Statement

Morgan Sindall Construction seeks to recruit the best person for each of our roles, based on merit alone and free from bias. We're committed to treating all our job applicants fairly and with respect, irrespective of their background, disability, or any other protected characteristic.

We recruit individuals who embody our core values of professionalism, expertise and trust which has given us a fantastic variety of people and cultures across our organisation.

Morgan Sindall Construction are committed to collaborating with skilled and dedicated people, we recognise that valuable experience is gained outside of the industry. We are welcoming and fully supportive of Veteran and Service Leaver applicants for all roles within the business.

We celebrate our diverse teams who make Morgan Sindall Construction the inclusive, collaborative and rewarding place it is to work. We hire the best in the industry, provide them the support to achieve their goals and challenge them to make a real impact on our business. If you want to join an organisation that truly sees and harnesses what makes you unique, apply to us today.

Diversity and Inclusion Statement

At Morgan Sindall Construction, we are committed to creating a workplace where everyone feels respected, valued and able to be themselves. We believe that diverse perspectives, backgrounds and experiences make us stronger and help us better serve the communities in which we work.

We welcome applications from all suitably qualified candidates and encourage people from a wide range of backgrounds, including those with transferable skills and experiences, to apply. Our aim is to create an inclusive environment where everyone feels they belong, can thrive and has the opportunity to reach their full potential.

If you require any adjustments during the recruitment process, we'll be happy to support you.

Morgan Sindall is unable to employ anyone who does not have the legal right to live and work in the UK. In the recruitment process all applicants are required to provide the necessary right to work information and documentation. Our recruitment process should be accessible to all. If you need any assistance during the recruitment process, please email. kalpesh.meghani@morgansindall.com