Communications and Admin Ambassador

As our Communications & Admin Ambassador, you'll combine brilliant communication with great organisation and attention to detail.

You'll:

• Answer incoming calls with confidence, warmth and professionalism
• Build your knowledge of the business so you can connect employees and customers with the right person or team quickly
• Maintain accurate contact information, directories and escalation details
• Take ownership of messages and enquiries and make sure they reach the right destination
• Provide administration across the Concierge and wider workplace operation
• Maintain accurate trackers, records, shared files and operational data
• Support the meeting-room management system and help with routine booking enquiries
• Create clear, engaging employee communications and Viva Engage posts
• Support workplace campaigns, service notices and campus communications
• Raise approved purchase orders and maintain accurate purchasing records
• Research suppliers, gather quotations and support procurement administration
• Provide cover for the Travel Concierge when required
• Support the wider Concierge team during busy periods or colleague absence.

You'll help make sure information is clear, administration is accurate and people get to the right support first time.

Be the person who knows where to go, who to ask and how to make things happen.

We're looking for a confident, organised and naturally helpful Communications & Admin Ambassador to join our Signature team at a high-profile corporate campus in Newbury.

This is much more than a traditional switchboard or administration role.

You'll become a central source of knowledge and support across the workplace, helping employees and customers reach the right people, keeping important information accurate and supporting the communications and administration that keep a busy campus moving.

Every call, message and request is an opportunity to make someone's day easier.

We're looking for someone who loves helping people, communicates naturally and takes genuine pride in being organised.

You'll thrive in this role if you:

• Have a confident and professional telephone manner
• Enjoy talking to people and helping solve their queries
• Are curious and enjoy learning how a business works
• Communicate clearly and naturally, both verbally and in writing
• Have excellent attention to detail
• Are organised and enjoy keeping information up to date
• Take ownership and follow things through
• Can manage different priorities without losing attention to detail
• Are comfortable learning new technology and systems
• Enjoy being part of a collaborative, people-focused team.

Experience within switchboard, administration, concierge, workplace, customer service or another support role would be a great fit. Confidence using Microsoft 365, including Outlook, Word, Excel, PowerPoint and Teams, will also be important.

Experience with purchase orders, supplier research, meeting-room systems or internal communications would be an advantage, but you don't need to have done every part of the role before.

At Signature, we use Momentology® to intentionally design and deliver moments that shape how people experience the workplace.

As a Communications & Admin Ambassador, you'll become a Moment Maker, bringing Momentology® to life through every call, message and interaction.

Sometimes the moment that matters is simply getting someone to the right person first time, providing a clear answer or making a complicated request feel easy.

This is a brilliant opportunity for someone looking for a varied role that combines people, communication, administration and workplace experience.

You'll have the opportunity to:

• Be the first connection for employees and customers looking for support
• Build business knowledge and become a trusted source of information
• Develop your communications skills through employee updates and Viva Engage
• Broaden your operational experience across administration, procurement, meeting spaces and travel support
• Develop through Momentology® and learn how everyday interactions shape the workplace experience
• Build your career within Signature and workplace experience.

Clear communication. Accurate support. The right connection.

If you're someone who loves helping people, communicates confidently, stays organised and enjoys being the person others can rely on, we'd love to hear from you.

Come and help us make every interaction clear, helpful and easy.