Staff Administration Assistant

The Role

We are looking for an organised and detail-oriented Staff Administration Assistant to join our busy Staff Administration team. Based in our busy Skipton Head Office, this role will support our colleagues, both in the UK and globally, with all manner of staff administration tasks.

You will be joining an award-winning environmental and engineering consultancy which puts innovation, sustainability and resilience at the heart of its work.

We are independent and staff-owned under a stewardship model which drives long term decision making and investment. We have offices in the UK, Ireland, Romania, India, Singapore and Australia. Our people are all important and we invest heavily in life-long learning and skills development.

Visit https://www.jbaconsulting.com/ to find out more.

Your role

This role is responsible for supporting the full employment journey, from onboarding new starters through to processing leavers, while ensuring employee records and HR systems are maintained accurately and efficiently.

Key Responsibilities
• Prepare and issue offer letters, contracts of employment and onboarding documentation.
• Coordinate onboarding activities and support new employees through the joining process.
• Prepare and issue employee correspondence, including salary review letters, promotion letters, contractual variation letters and other employment-related documentation.
• Process employee changes and ensure all associated records are updated accurately.
• Administer the leaver process, including preparation of leaving documentation and system updates.
• Ensure documents are filed accurately and confidentially.
• Keep the HR and payroll system up to date, ensuring employee information is accurate and complete.
• Process employment references and respond to routine employee queries.
• Produce reports and information as required.
• Assist with the continuous improvement of staff administration processes and procedures.

The team member we're looking for

The role is ideal for someone with excellent administrative skills who enjoys working in a fast-paced and varied environment and providing a high level of service to employees and managers across the business.

Qualifications

GCSE (or equivalent) Maths and English is required. An Administration qualification desirable but not essential.

Essential attributes for the role

• Previous administrative experience, ideally within HR or employee administration.
• Excellent attention to detail and a highly organised approach to work.
• Effective communication and interpersonal skills.
• The ability to handle confidential information with discretion.
• Proficient IT skills, including Microsoft Office applications.
• The ability to prioritise workloads and meet deadlines.
• A proactive approach and willingness to support colleagues across the team.

Desirable attributes for the role

Experience of working with HR, payroll or other employee management systems would be helpful but not essential, as training will be given to the right candidate.

Location and contact

JBA supports hybrid working which provides for greater flexibility with the way that we work.

The role will be located in our modern, eco-friendly offices at Broughton Park, near Skipton, North Yorkshire and includes ample free parking and EV charging points. This unique work setting sits on the boundary of the Yorkshire Dales National Park and offers easy access to stunning countryside. Skipton is a bustling market town with great schools, services and leisure facilities, and is within easy reach of Leeds, Bradford, Manchester and the Lake District. Find out more at https://www.welcometoskipton.com

For further information or an informal discussion about this position, please contact Laura Smith on laura.smith@jbaconsulting.com

The JBA Family

The JBA Group is a family of environmental, engineering and risk management companies committed to exceptional service and helping clients and communities build resilience to flood and environmental risk in a changing climate. We're leading the way to integrate science and technology to provide our clients with a forward-thinking view of climate resilience.

We can only do this through our fantastic team, and we believe in providing a competitive salary, flexible working conditions and great benefits package. Our continued independence is assured by our unique 'guardianship' model which means all shares are held by JBA employees and Staff Trust.

Alongside this, we're focused on helping our staff develop their skills and offer a generous training budget to every member of staff, as well as a professional development programme and support in the attainment of professional qualifications including chartered membership.

We invest in our staff's mental health and wellbeing, encouraging our staff to maintain a healthy work-life balance and organising social activities from bake sales and book clubs to badminton. We also invest in the wider community by funding our own charitable foundation, the JBA Trust, supporting sustainability initiatives such as tree planting, and facilitating outreach visits by our team of STEM ambassadors.

JBA is committed to creating and sustaining a working environment in which everyone has an equal opportunity to fulfil their potential and we welcome applications from suitably qualified people from all sections of the community. We are proud to be a Disability Confident Employer, support veterans of the defence forces back into work, and promote a menopause-friendly workplace, having signed the Menopause Workplace Pledge.

All roles will be considered for part-time or flexible working, and we encourage applications from candidates who may be returning to work after a career break for any reason, or who are looking to change industry.

No unsolicited CVs from Agencies. All Agencies should note that if JBA receives an application via other means - even if it comes after your first contact with us - there will be no contractual entitlement to an introduction fee or other fees. In sending us any applications you are deemed to have agreed to these terms.