Client Care Advisor (FTC)

You Might Be a Great Fit If...

You are a friendly, organised and customer-focused individual who enjoys working as part of a team. You'll bring:

* Excellent communication skills and a professional, welcoming manner

* Experience in a customer-facing role, with a strong focus on service and attention to detail

* The ability to manage multiple tasks effectively in a busy environment

* A collaborative approach and willingness to support colleagues

* A proactive attitude, with openness to feedback and learning

* 6.6 weeks' annual leave plus your birthday off

* Increasing holiday allowance based on length of service

* Enhanced family-friendly policies, including maternity, paternity, adoption, shared parental and surrogacy pay

* Employee wellbeing initiatives including Healthcare Cash Plan and Cycle to Work salary sacrifice schemes, subject to eligibility criteria

* Learning and development opportunities via the inspiring vet care Academy

* Pension scheme

* Discounted veterinary care

* Voluntary benefits including Green Cars salary sacrifice scheme and access to discounts and cashback with hundreds of participating retailers

We're committed to supporting our people through career development opportunities, wellbeing initiatives and access to world-class learning resources.

Whether you're just starting out or looking to take the next step in your career, inspiring vet care offers the support, opportunity and community to help you grow.

At inspiring vet care, our people are at the heart of everything we do. As the UK's number one vet care provider, we're trusted with the care of over 2 million animals, delivering our purpose of healthier animals and happier owners.

We are seeking an organised, personable Receptionist to join our team at Swift Referrals on a full-time fixed-term basis for 4 months.

As a Receptionist, you will be the first point of contact for clients, playing a key role in delivering a welcoming, professional and compassionate experience at every interaction.

You'll support the smooth running of the practice by managing appointments, handling enquiries, supporting client communications and working closely with clinical and non-clinical colleagues to ensure a positive client and patient journey.

*4 x 10 hour days

The duties will involve but are not limited to:

*Adhere to the Practice values.

*Answering Telephone calls in a clear and pleasant manner.

*Registering New Referral Clients fully on the PMS service.

*Ensuring all relevant documents received from Referring Veterinary practices.

*Booking appointments for 1st Assessments and Rechecks on the PMS.

*Identifying which discipline to allocate appointments to.

*Discussing Payments and Insurance with clients on the telephone.

*Contacting Insurance companies to obtain accurate records on clients insurance policies.

*Maintain accurate records of client and vets interactions on the PMS

*Responding to emails coming into company mailbox.

*Handling cash and credit card payments from Clients.

*Registering clients on the PMS and forwarding to vets for advice requests, identifying when needing dealing with urgently.

*Logging Lab and Imaging results received onto correct clients files.

*Scanning Consent forms and Hospital sheets onto patient files.

*Preparing Daily clipboards for clients appointments whilst ensuring correct payments and forms are taken.

*Completing pre visit phone calls.

*Communicating with clients whose pets are in the hospital in a pleasant and reassuring manner.

*Completing paperwork for Pet Cremation services where necessary.

*Deliver excellent customer service to internal staff.

*Ensure safe working practices are adopted by all clients whilst in the reception and hospitality areas.

*Adhere to and maintain the highest standards of professional behavior in accordance with the RCVS professional code of conduct.