Personal Assistant

Workplace: White City, London - 3 days a week in the office (Monday, Tuesday & Wednesday)

The role

We are seeking a confident, career-driven Personal Assistant to provide exceptional administrative and calendar management support to three key leaders: our Director of Creative, Director of Media & Capability, and Director of Programme Publicity.

In this vital role, you will take full ownership of managing daily schedules, streamlining administration across multiple business areas, and keeping the day-to-day operations running seamlessly. We are looking for someone who excels at prioritising shifting demands, taking initiative, and bringing order to a busy executive landscape.

Main responsibilities

Extensive diary management Arranging meetings Booking meeting rooms and arranging catering for meetings Point of contact for clients and guests visiting the office for meetings Proactive management of inboxes, removing junk mail, flagging priority emails Arranging onboarding for new starters; ensuring tech is set up and equipment is ordered Submitting expenses Support with presentations on PowerPoint and/or Google Slides when required Finance & Legal support; setting up suppliers, raising PO numbers, processing invoices and liaising with Legal for NDAs and SoWs when needed Supporting Director's leadership teams with arranging meetings when requiredBooking nationwide and international travel and accommodation Preparing itineraries for business trips Working with team of internal PAs to ensure Viewer Leadership Team are aligned Providing holiday cover to other PAs Supporting with events, organising workshops and away days Manage board papers Supporting Directors with their wider industry responsibilities

Skills you'll need (minimum criteria)

Continuous experience as a Personal/Executive Assistant supporting a minimum of 2-3 Directors simultaneously in a fast-paced corporate environment.Must have advanced Microsoft Outlook/Google Calendar diary scheduling experience. As well as using Microsoft Office/Google Workspace apps including Powerpoint and Google SlidesDemonstrated experience coordinating international travel itineraries, visa requirements, and organising off-site corporate events/away days for teams of 20+ people.Prior PA experience working within the Broadcaster, Media, Television, Entertainment, or Creative Agency sectors.Must have prior experience of senior stakeholder engagement at all levels Must be able to work autonomously

Other things we're looking for (key criteria)

A proven ability to prioritise accordingly to occasionally conflicting needs Confident communicator with a good eye for detail Comfortable with managing highly confidential information Demonstrates ability to operate well within a team Flexible and creative approach to problem solving - anticipating potential future issues Proactive self-starter with initiative who has the skill and the confidence to make appropriate decisions Enthusiastic, energetic & efficient Able to build strong relationships with people across the business and all levels of seniority Desirable if you have an interest in media, television and ITV shows