Executive Assistant

• Financial - market-based pay based on skills and experience, discretionary annual bonus, pension contribution 10% (employee contribution 5%), travel insurance, life assurance and income replacement insurance.
• Hybrid working - the option to work remotely up to two days per week, depending on the role.
• Family - 6 months maternity leave at full pay, 4 weeks paternity leave at full pay and enhanced shared parental leave pay. Coaching for family leave returners and access to emergency care via My Family Care. Paid fertility and miscarriage leave.
• Wellbeing - private medical insurance, Bike2Work scheme, health and fitness subsidy, holiday exchange, Employee Assistance Programme and menopause policy.
• Community - paid volunteering leave and Give As You Earn scheme. Vibrant CSR and engagement forums and fundraising for our charity partners.
• Development - a suite of opportunities to build the skills you need to excel in your role

If you're excited about becoming part of our team, get in touch. We'd love to hear from you!

ICBCS has appointed Robert Walters Outsourcing (RWO) to manage its recruitment process and Preferred Supplier List (PSL). Unsolicited CVs sent directly to ICBCS or its staff from non-PSL agencies will not be accepted, and no fees will be paid for such submissions.

The Legal Department provides legal advisory and transactional support to all divisions of ICBC Standard Bank Plc. The Bank's lawyers provide support to all of the Bank's business divisions, in particular the Global Markets trading floor. The lawyers in the Legal Department cover a wide range of legal specialisms and expertise, including physical commodities, derivatives, capital markets, financial regulation, employment and litigation.

The Compliance Department has a presence in three of the international offices (London, Singapore and New York) and provides coverage of activities in all other locations in which the Bank operates.

The function is responsible for managing the Bank's regulatory risk particularly in relation to the conduct of its staff vis-a-vis the markets its trades on and the transactions it advises on.

Compliance is responsible for the Bank's policies for Anti Money Laundering (AML), Counter Terrorism Financing (CTF), Sanctions, Anti Bribery and Corruption (ABC) and Fraud prevention. The Financial Crime Compliance team is headed by the Head of Financial Crime who is also the designated Money Laundering Reporting Officer (MLRO).

To support primarily the General Counsel, Chief Compliance Officer, and secondarily the Legal Senior Management Team, to perform all related secretarial duties (as stated below).

• General secretarial duties including extensive diary management and appointment prioritisation through effective use of Microsoft Outlook, meeting preparation (internal and external meetings) including the preparation of relevant paperwork, booking rooms, organising catering and ensuring technology is correctly set-up.
• Keeping on top of complex and constantly changing scheduling of meetings, anticipating scheduling problems and dealing with them promptly and efficiently.
• Organising travel (domestic and international) and hotel bookings, including the coordination of visas and detailed travel itineraries. Managing travel expenses for the General Counsel, Chief Compliance Officer, and wider Legal team.
• Ensuring all matters relating to the approval and payment of legal fees are closely monitored and executed by liaising with the appropriate in-house lawyers and internal departments, as well as liaising with the Bank's external legal counsel and dealing with any queries arising therefrom.
• Liaising closely with the Head of Litigation regarding tracking of litigation related budgets and costs, and reports
• Conducting the annual review and administration of Law Society Practising Certificates and the Information Commission Office
• Completing monthly ORIS reporting, as well as MSA1 and SLA reporting requirements.
• Producing and maintaining weekly management reports for the General Counsel.
• Supporting the receipting and administration of Compliance purchase orders.
• Managing the purchase order process for Legal and Compliance, liaising closely with Procurement and external suppliers.
• Coordinating the settlement of law firm invoices and facilitating the collection of external counsel feedback.
• Acting as a key point of contact and champion for departmental IT projects and system upgrades.
• Maintaining records and reporting relating to team training and conference attendance.
• Coordinating and tracking Business Continuity Management (BCM) testing activities, including RAS and Send Word Now processes.
• Supporting the General Counsel with Business Continuity Planning (BCP) and Business Impact Analysis (BIA) reviews.
• Assisting the General Counsel with Balanced Scorecard administration and year-end financial reporting activities.
• Tracking and monitoring Head Office reporting requirements and submission deadlines.
• Coordinating periodic organisational chart reviews and updates for the Legal and Compliance functions.
• Holding and operating with the highest levels of integrity given the various sensitivities presented in supporting the General Counsel.
• Develop and maintain relationships with other in-house Legal departments in Asia and New York.
• Ensuring compliance for the Legal team with in-house training and G&E requirements.
• Preparing and responsible for minute taking and accurately translating minutes into concise documents for review and file management.
• Organise workshops, book venues, send meeting invitations, prepare, co-ordinate and execute presentations.
• Receive and screen telephone calls and provide assistance using independent judgment to determine those that require priority attention.
• Coordinating recurring meetings including room scheduling, function/event arrangements, meeting pack compilation and distribution, minute taking (where necessary)
• Preparing PowerPoint or MS Word presentations and Adhoc reports in relation to any special projects advised by the General Counsel.
• Prepare expense reports.
• Issuing regular reminders regarding Speak Up & Escalation (S&E) and other departmental compliance obligations.

We're looking for the following skills and experience. If you don't have all of these but think you could be a good fit for the role, get in touch.