Procurement Officer

Vacancy: Procurement Officer

Closing date: Monday 23 November

Shortlisting: Tuesday 24 November

Proposed Interview date: Wednesday 2 December

Salary: £37,271.89 - £41,413.21

About the vacancy

We're looking for a proactive and motivated Procurement Officer to join our Finance and Procurement team. This role offers an exciting opportunity to lead procurement exercises, provide expert advice to colleagues, support contract management activities, and help deliver value for money across the organisation.

In this role you'll work closely with stakeholders to promote compliant, ethical, and socially responsible procurement practices while contributing to service improvement and organisational success. This is an excellent opportunity for someone with procurement experience who is looking to further develop their career in a collaborative and forward-thinking environment.

Specifically, in the role you will

• Deliver procurement exercises in line with organisational policies, ensuring compliance with relevant regulations and frameworks.
• Lead and manage the end-to-end procurement process for procurement activity covering request for quotations, tenders and mini competitions across Hedyn as well as ensuring the use of established contracts and frameworks where suitable. Ensuring value for money is achieved and deliver services that meet the needs of our residents and communities.
• Provide efficient and professional procurement advice and support to HEDYN customers, in line with the Hedyn procurement approach, the Wales Procurement Policy Statement & Public Procurement Legislation.
• Support contract management activities, including monitoring supplier performance and maintaining accurate records.
• Promote value for money and ethical procurement practices across all activities.
• Assist in embedding social value principles into procurement processes and capturing relevant outcomes.
• Maintain procurement documentation, systems, and data to support transparency and audit readiness.
• Liaise with internal stakeholders to understand requirements and provide procurement guidance.
• Support procurement managers throughout tendering process for complex procurement activity
• Contribute to supplier engagement and market analysis to support effective sourcing decisions.
• Support the development and delivery of the departmental plan within the directorate, in support of the corporate and strategic plan priorities to achieve the Vision and the 30 Year Business Plan
• Support the Head of Procurement in line with governance arrangements. This may include being involved in corporate projects, and task and finish groups. Responsible for contributing to reports presented to Corporate Managers team for the purchase to pay services.
• Represent the association at national, regional and local levels across the sector and other relevant forums, continually monitoring, planning and responding to the changing operating environment.
• Contribute to the development of and ensure the adherence to corporate policies including financial regulations, risk management, health & Safety, confidentiality, data protections, contract management and codes of conduct.
• Promote equality and diversity in all activities.
• Support the Head of Procurement for the effective management, and control of the association's purchase to pay activities, ensuring all financial controls are in place and financial regulations and standing orders are complied with.
• Assist the Head of Procurement in the development of the procurement and contract management approach, in delivering robust and consistent governance frameworks across the business.
• Support the finance and procurement team in delivering and maintaining a centralised purchase to pay system and the development and utilisation of automated solutions. To ensure organisation wide compliance and provide challenge on procurement and contract management decisions.
• To promote an organisation wide culture of providing value through effective procurement and contract management services, delivering efficient and robust tendering reporting and supplier spend analysis.
• Assist the Head of Procurement in determining the appropriate levels for procurement, developing robust models, identifying the critical dependencies, ensuring that sufficient capacity is available and timescales are deliverable for all business-critical activities.
• Support the finance team on the production of the annual financial statements and ensure all statutory and legislative requirements are complied with.
• Support the finance management team with the management of both the internal and external audits.
• Provide a proactive source of advice and guidance to all staff on the pragmatic application of the association's policies as well as routes to market and option appraisals.
• Ensure and promote the use of eProcurement systems, procedures, processes are being used appropriately internally and externally.
• Assist in the production of the annual procurement planning process and provide advice and guidance to corporate managers as and when required.
• Ensure and promote that appropriate procurement and contract management processes procedures and monitoring processes are adhered to.
• Provide professional procurement support to users of the eProcurement system, including problem solving and facilitating the expanded use across the association, including design and delivery of training and development

Strategic Accountabilities & Outcomes

• Support a culture of continuous improvement and learning within the procurement function.
• Contribute to the development and implementation of procurement policies, templates, and tools.
• Help ensure procurement activities are aligned with organisational priorities, values, and service delivery goals.
• Assist in the collection and analysis of procurement data to inform decision-making and performance reporting.
• Collaborate across teams to support joined-up working and reduce duplication in procurement processes.
• Promote the use of technology and digital tools to improve procurement efficiency and compliance.
• Provide input into procurement planning and reporting to support strategic oversight and governance.

Leadership & Operational Impact

• Take ownership of procurement tasks and deliver high-quality outcomes that support business needs.
• Demonstrate accountability and professionalism in managing procurement risks and ensuring compliance.
• Support colleagues and stakeholders through clear communication, guidance, and collaboration.
• Contribute to operational efficiency by streamlining processes and identifying opportunities for improvement.

Values & Behaviours - The Hedyn Way

• Do the right thing - act with integrity, fairness, and transparency in all procurement activities.
• Make it happen - take initiative, meet deadlines, and deliver results that support organisational goals.
• Be the difference - contribute positively to the team, challenge constructively, and support innovation
• Additional, reasonable duties as required

(Please refer to the attached recruitment pack for more information.)

For further information about the role, please contact recruitment@hedyn.wales

Application Process

We require an application form to be completed for every role.

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We do not require recruitment agency support at this time - all speculative CV's will be treated as a direct application.

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Your Hedyn, our comprehensive benefits package

We believe Hedyn is a great place to work and it's important to us that our people feel the same way.

As well as offering varied and fulfilling careers, we want every colleague to feel appreciated. That means having the best possible benefits package, the flexibility to maintain a great work-life balance and the opportunity to achieve your full potential.

We are still at the beginning of our journey. Join us to help shape it.

Enhanced Pension Scheme:
We offer an attractive pension scheme with generous employer contributions of up to 12%. You are able to determine the level of contributions that is right for you.

Enhanced Annual Leave:
You'll start on 25 days annual leave (+ Bank Holidays) which would increase gradually to 30 days following 3 years' service.

SMART Working (dependent on role):
You're trusted to manage your time to work in a way that meets the needs of our customers, colleagues and communities.

At Hedyn, we believe that 'work is something you do rather than somewhere you go.'

Health and Wellbeing:
We have many health and wellbeing policies and initiatives such as Cycle to Work and Enhanced Maternity/Paternity/Adoption.

Flexible Benefits
We have a flexible benefits package that allows colleagues to spend £625 towards the benefits that suit them. There is a wide range of benefits available to choose from including Private Medical Insurance, Health Cash Plan, the option to have your professional memberships paid for, and Electric Vehicles.

Development:
We offer many professional and personal development options such as sponsored study opportunities and career progression and development.

We want you to be at your very best. Please feel free to let us know of any changes we can make at any point in the recruitment process that will help support your application.

If you are looking for your next career challenge, seeking responsibility, and are passionate about delivering the best possible service, we'd love to hear from you.